Data Entry Clerk and Office Assistant - Remote Work Opportunity with a Professional Learning Organization

Join Our Team as a Full-Time Remote Data Entry Clerk and Office Assistant

Are you a detail-oriented and organized individual with excellent communication skills? Do you have a passion for supporting educational initiatives and working in a dynamic environment? We are seeking a highly skilled Data Entry Clerk and Office Assistant to join our team remotely. As a key member of our organization, you will provide essential technical and administrative support to our professional learning programs, serving a large network of charter schools across the state.

About Our Organization

We are a professional learning organization dedicated to supporting the growth and development of educators in charter schools across the state. Our mission is to provide high-quality professional learning opportunities that enhance teaching practices and improve student outcomes. We value a culture of collaboration, innovation, and customer service, and we are committed to fostering a positive and inclusive work environment.

Job Summary

The Data Entry Clerk and Office Assistant will play a critical role in implementing professional learning programs, supporting reimbursement processes, and facilitating teacher certification and recertification. This position requires a strong and diverse skillset in data entry, document management, communication, and technical support. As a remote worker, you will be expected to work independently and collaboratively with our team to ensure seamless operations and excellent customer service.

Key Responsibilities

• Data Entry and Document Management:
  • Accurately enter and manage data related to professional learning activities, reimbursement procedures, and certification processes.
  • Organize and maintain records, ensuring that all documents are properly stored, managed, and accessible when needed.
  • Regularly pull reports to capture professional learning activities completed by network schools and provide data summaries to leadership.
• Stakeholder Communication and Support:
  • Respond to inquiries from school leaders, teachers, and other stakeholders, providing clear and accurate information on professional learning programs and certification requirements.
  • Communicate with stakeholders regarding reimbursement procedures and collect required documents for review.
  • Offer technical support to team leaders and stakeholders as needed, ensuring seamless communication and problem-solving.
• Administrative Support:
  • Assist the Director of Professional Learning and other team leads in the development and implementation of professional learning initiatives.
  • Support the Executive Director in organizing documents, reports, and communications to ensure smooth operations.
  • Facilitate the recertification process by collecting and processing teacher applications, tracking deadlines, and communicating status updates.
  • Perform additional administrative duties such as scheduling meetings, preparing communications, and assisting with general office tasks.
• Technical Support and System Management:
  • Provide technical support to staff and stakeholders, ensuring that systems and tools used for professional learning and certification are functioning effectively.
  • Assist in managing online platforms used for submitting professional learning proposals, tracking completion, and managing reimbursements.
  • Maintain accuracy in data entry and document management, ensuring compliance with state and organizational policies.
• Collaboration and Teamwork:
  • Collaborate with various departments to ensure that professional learning programs meet state requirements and organizational goals.
  • Work closely with the Executive Director, Director of Professional Learning, and Director of Certification & Compliance team, to support the smooth operation of services offered to schools.
  • Assist in the preparation of reports, summaries, and presentations for internal use or stakeholder meetings.

Qualifications

Education

A high school diploma or equivalent is required; an associate's degree or additional training in office administration, data management, or a related field is preferred.

Experience

• Previous experience in data entry, office administration, or a similar role is preferred.
• Experience working in an educational environment or supporting professional development is a plus.

Skills

• Attention to Detail: Strong attention to detail and accuracy in data entry and document management.
• Communication Skills: Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.
• Time Management: Ability to handle multiple tasks, meet deadlines, and adapt to changing priorities.
• Problem-Solving: Problem-solving skills with the ability to provide technical support and troubleshoot issues as needed.

Additional Requirements

• Ability to work independently and collaboratively within a team.
• Flexibility to adapt to the needs of a growing organization and its network of schools.
• A customer service mindset with a commitment to supporting school leaders, teachers, and other stakeholders.

Benefits and Compensation

We offer a competitive compensation package, including:

• Salary: $35,000 - $45,000 per year, depending on experience.
• Benefits:
  • 401(k) and 401(k) matching.
  • Dental, health, life, and vision insurance.
  • Paid time off.
• Flexible Working Conditions: Remote work available, with the option to work from our office in Doral, FL.
• Opportunities for Professional Development: We are committed to supporting the growth and development of our team members.

Why Join Our Team?

As a member of our team, you will have the opportunity to:

• Make a positive impact on education and student outcomes.
• Work with a dynamic and supportive team.
• Develop your skills and advance your career.
• Enjoy a flexible and remote work environment.
• Be part of a organization that values customer service and community.

How to Apply

If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!

Don't hesitate to apply if you don't meet every single requirement. We value a great attitude and a willingness to learn above all. Submit your application today and join our team as a Full-Time Remote Data Entry Clerk and Office Assistant!