Experienced Academic Program Specialist for Clinical Education Team – Supporting Osteopathic Medicine Students in Fort Worth

Introduction to the University of North Texas System

The University of North Texas System is a vibrant and growing institution, comprising the University of North Texas, the University of North Texas at Dallas, and the University of North Texas Health Science Center. As the only university system based exclusively in the robust Dallas-Fort Worth region, we are committed to excellence, curiosity, and innovation. With over 14,000 employees, 49,000+ students, and nearly 12,000 degrees awarded annually, we are transforming lives and creating economic opportunities through education. Our people-first values-based culture emphasizes care, inclusivity, respect, and courageous integrity, making us an exceptional place to work and grow.

Job Overview: Academic Program Specialist

We are seeking an experienced and skilled Academic Program Specialist to join our Clinical Education team within the Texas College of Osteopathic Medicine. As a key member of our team, you will provide administrative coordination and specialized program support, ensuring the day-to-day success of our clinical education experiences for osteopathic medicine students. This role is critical to the overall success of our program, and we are looking for a highly organized, communicative, and customer-focused individual to fill this position.

Key Responsibilities:

• Maintain accurate records and process affiliation agreements for student rotations as needed
• Process, renew, and maintain adjunct faculty appointments for clinical rotations
• Assist the course director with syllabus design, development, and maintenance
• Coordinate meetings, rotations, orientations, and other administrative duties
• Communicate effectively with students, faculty, and staff regarding course management, enrollment, and program requirements
• Prepare and maintain online platforms, course documents, and student records
• Coordinate core and elective rotations, including scheduling, grade submission, and evaluation
• Provide technical support for students and faculty as needed
• Maintain site and preceptor data in eMedley student software system
• Run reports, compile data, and submit grades via appropriate software systems

Essential Qualifications:

To be successful in this role, you will need:

• A Bachelor's degree and two years of related experience; or an equivalent combination of education and experience
• Proficiency in Microsoft Office suite, including Word, Excel, and PowerPoint
• Excellent time management, organizational, and communication skills
• Ability to work independently and as part of a team
• Strong attention to detail, accuracy, and customer service skills
• Knowledge of medical education systems and their impact on healthcare delivery

Preferred Qualifications:

While not required, the following qualifications are preferred:

• Prior experience with online learning platforms, such as Canvas
• Higher education experience, particularly in a clinical or medical education setting
• Experience with data entry, record-keeping, and report generation
• Familiarity with eMedley student software system or similar systems

Skills and Competencies:

To excel in this role, you will need to demonstrate:

• Strong analytical, problem-solving, and critical thinking skills
• Excellent communication, interpersonal, and customer service skills
• Ability to work in a fast-paced environment with multiple priorities and deadlines
• Strong attention to detail, accuracy, and organizational skills
• Ability to maintain confidentiality and handle sensitive information

Career Growth Opportunities and Learning Benefits:

As an Academic Program Specialist at the University of North Texas Health Science Center, you will have access to:

• Professional development opportunities, including training, workshops, and conferences
• Mentorship and guidance from experienced colleagues and supervisors
• Opportunities for advancement and career growth within the university system
• A collaborative and supportive work environment that values innovation and creativity

Work Environment and Company Culture:

Our university system is committed to creating a positive, inclusive, and respectful work environment that values diversity, equity, and inclusion. We offer:

• A people-first values-based culture that emphasizes care, respect, and courageous integrity
• A collaborative and supportive work environment that fosters teamwork and innovation
• Opportunities for professional development, growth, and advancement
• A comprehensive benefits package, including health insurance, retirement plans, and paid time off

Compensation, Perks, and Benefits:

We offer a competitive salary, commensurate with experience, as well as a comprehensive benefits package, including:

• Health insurance, retirement plans, and paid time off
• Professional development opportunities, including training, workshops, and conferences
• Mentorship and guidance from experienced colleagues and supervisors
• Opportunities for advancement and career growth within the university system

Conclusion:

If you are a motivated, organized, and customer-focused individual with a passion for education and healthcare, we encourage you to apply for this exciting opportunity. As an Academic Program Specialist, you will play a critical role in supporting the success of our osteopathic medicine students and contributing to the overall mission of the University of North Texas Health Science Center. Join our team and become part of a vibrant and growing institution that values excellence, curiosity, and innovation.

Apply today and take the first step towards an exciting and rewarding career as an Academic Program Specialist!