Immediate Hiring: Virtual Assistant for a Staffing Agency in the Education Sector - Remote Work Opportunity

Join Our Dynamic Team as a Virtual Assistant and Kickstart Your Career!

Are you a highly organized and tech-savvy individual looking for a challenging yet rewarding role in a fast-paced staffing agency? Do you have a passion for education and want to be part of a team that makes a difference? We're excited to announce an immediate hiring opportunity for a Virtual Assistant to join our remote team and support our School Staff Department!

As a Virtual Assistant, you will play a vital role in ensuring the smooth operation of our department, freeing up our team to focus on strategic initiatives. This is an excellent opportunity to gain experience in a dynamic industry, develop your skills, and advance your career.

About Our Company

Our staffing agency specializes in providing top talent to educational institutions, and we're committed to making a positive impact on the lives of students and educators alike. With a strong focus on innovation and customer satisfaction, we're always looking for talented individuals to join our team and help us achieve our goals.

Key Responsibilities

As a Virtual Assistant, you will be responsible for a range of tasks that support the School Staff Department. These include:

Weekly Responsibilities

• Timesheet Monitoring (1 hour/week): Review timesheet submissions by staff, send reminders to individuals with missing or incomplete timesheets, and ensure timely completion.
• Caseload/Data Tracking Compliance (1-2 hours/week): Confirm weekly updates to caseload organizers, SEIS, and service logs, and flag incomplete or overdue entries for review.
• Meeting Preparation and Follow-Up (2-3 hours/week): Prepare agendas for staff meetings, distribute them to participants, and send email recaps summarizing key points and action items.
• Search and Update SPED Contacts (4-5 hours/week initially, then as needed): Research and update contact information for SPED Directors and district leaders in Santa Clara, San Mateo, Alameda, and San Francisco counties, and maintain these contacts in a shared spreadsheet template.
• Add/Update Contacts in Crelate (1-2 hours/week): Add and update contact information for SPED Directors and district leaders in Crelate with support from the team.
• Recruitment Assistance (1-3 hours/week): Use tools like LinkedIn Recruiter Lite and Indeed Premium to find potential candidates, contact candidates, and send outreach messages to gauge interest in open roles.
• District Outreach (1-2 hours/week): Initiate contact with uncontacted and previously contacted district SPED leaders using a provided script, and document responses and follow-ups in a shared tracker.

Monthly Responsibilities

• Performance Metrics Compilation (3-4 hours/month): Create reports summarizing timesheet compliance, caseload completion, and recruitment activities, and highlight trends, areas of improvement, and key accomplishments.
• Event Assistance (2-3 hours/month): Assist with logistics for training sessions, conferences, or special events, including attendee list management, RSVPs, and preparation of materials.

Additional Responsibilities

• The Virtual Assistant may take on additional role duties as needed, including but not limited to:
  • Mailing items to staff or clients.
  • Sorting and organizing documents on Google Drive.
  • Scheduling interviews and other administrative tasks.

Essential Qualifications

To be successful in this role, you will need:

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with team members and external stakeholders.
• Proficiency in Microsoft Office and Google Workspace, with experience using productivity tools like Google Drive and Trello.
• Ability to work independently in a remote environment, with minimal supervision.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• Experience working in education or a related field, with knowledge of special education procedures and terminology.
• Familiarity with CRM software like Crelate, and experience using recruitment tools like LinkedIn Recruiter Lite and Indeed Premium.
• Previous experience as a Virtual Assistant or in a similar administrative role.

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Technical Skills: Proficiency in Microsoft Office and Google Workspace, with experience using productivity tools like Google Drive and Trello.
• Communication Skills: Strong written and verbal communication skills, with the ability to work effectively with team members and external stakeholders.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Problem-Solving Skills: Ability to think critically and solve problems independently, with minimal supervision.

Career Growth Opportunities and Learning Benefits

As a Virtual Assistant with our staffing agency, you will have the opportunity to develop your skills and advance your career in a dynamic and growing industry. You will work closely with our team to gain experience in areas like recruitment, special education, and administrative management. Additionally, you will have access to training and professional development opportunities to help you grow and succeed in your role.

Work Environment and Company Culture

Our company culture is built on a foundation of innovation, teamwork, and customer satisfaction. We value our employees and strive to create a positive and inclusive work environment that fosters growth and success. As a remote worker, you will be part of a distributed team that collaborates and communicates effectively using digital tools and platforms.

Compensation, Perks, and Benefits

We offer a competitive salary and benefits package to attract top talent. While the specifics of our compensation and benefits package are not detailed here, we can assure you that we are committed to providing a rewarding and fulfilling work experience.

Ready to Apply?

If you are a motivated and organized individual looking for a challenging and rewarding role in a dynamic staffing agency, we encourage you to apply now! Please submit your application, including your resume and a cover letter, to be considered for this exciting opportunity.

We look forward to reviewing your application and discussing this opportunity further!