Virtual Business Assistant & Reporting Manager (Part-Time, Remote) - Lang: RU/UA/DE

Role Objective: Support the CEO by handling administrative tasks, ensuring KPI control across departments, structuring daily tasks, and maintaining clear communication (follow-ups, emails, messages). ⸻ Responsibilities • Manage and confirm appointments in GoHighLevel. • Send reminders and follow-ups after meetings. • Collect daily KPIs from departments (Sales, Marketing, Success). • Consolidate reports in Notion/Google Sheets and deliver a structured daily summary. • Organize CEO’s tasks with deadlines and track completion. • Manage emails and messages: sort, prioritize, escalate important ones. • Provide admin support for small tasks (posting job ads, research, bookings, docs). • Remind team about internal meetings and take notes. ⸻ KPI (trial period 14 days) • Daily reports submitted (100%). • 90%+ follow-ups done within 24 hours. • All tasks documented with deadlines. • Email/messages processed and escalated within 12h. • No missed meeting reminders. ⸻ Requirements • Languages: Russian/Ukrainian B1+, German B1+ (for emails/basic calls), English (B1+). • Strong discipline and ability to follow SOPs. • Detail-oriented, structured, organized. Apply tot his job Apply To this Job