Experienced Executive Assistant and Philanthropy Co-ordinator for a Prestigious University in Central London – Hybrid Role with Competitive Salary and Benefits

Introduction to Birkbeck, University of London

Birkbeck, University of London, is a world-renowned institution that has been providing high-quality education and research opportunities for over 200 years. As a prestigious university in the heart of Central London, we are committed to academic excellence, diversity, and inclusion. Our Development & Alumni team plays a vital role in fostering relationships with our alumni, donors, and stakeholders to support the university's mission and vision. We are now seeking an experienced Executive Assistant and Philanthropy Co-ordinator to join our team and provide high-level support to our senior leaders.

Job Overview

As an Executive Assistant and Philanthropy Co-ordinator, you will be responsible for providing administrative support to our Development & Alumni leadership team, managing busy diaries, co-ordinating complex schedules, and ensuring the smooth running of the office. You will be a key point of contact for internal and external stakeholders, using your excellent communication skills to manage relationships and prioritize the Director's time effectively. Your ability to handle competing priorities with confidence and professionalism will be vital in this role.

Key Responsibilities

• Provide high-level administrative support to the Development & Alumni leadership team, including managing diaries, co-ordinating schedules, and making travel arrangements
• Act as a key point of contact for internal and external stakeholders, including alumni, donors, and other university departments
• Use your excellent communication skills to manage relationships, prioritize tasks, and ensure effective communication between team members and stakeholders
• Support the Director of Development & Alumni and the Philanthropy team in cultivating relationships with major donors and prospects
• Help plan and deliver high-impact meetings, events, and initiatives that increase the likelihood of future support
• Use your organizational skills and smart thinking to ensure donor-funded projects are delivered successfully
• Provide administrative support for fundraising campaigns, events, and other development activities
• Collaborate with other teams, including Marketing, Communications, and Events, to ensure a cohesive approach to alumni and donor engagement

Essential Qualifications and Skills

To be successful in this role, you will need to have:

• Proven experience providing executive-level administrative support, preferably in a higher education or non-profit setting
• Excellent communication, interpersonal, and organizational skills
• Ability to manage complex stakeholder relationships and prioritize tasks effectively
• Strong attention to detail, discretion, and ability to maintain confidentiality
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Ability to work in a fast-paced environment, juggling multiple tasks and deadlines
• Strong problem-solving skills and ability to think critically and creatively

Preferred Qualifications and Skills

While not essential, the following qualifications and skills would be desirable:

• Experience working in a philanthropy or development team, preferably in a higher education setting
• Knowledge of fundraising principles, practices, and techniques
• Experience with donor database management and CRM systems
• Event planning and management experience
• Strong understanding of the higher education sector and its stakeholders

Career Growth Opportunities and Learning Benefits

At Birkbeck, University of London, we are committed to the development and growth of our staff. As an Executive Assistant and Philanthropy Co-ordinator, you will have access to a range of training and development opportunities, including:

• Professional development courses and workshops
• Mentoring and coaching from experienced colleagues
• Opportunities to attend industry events and conferences
• Support for further education and qualifications

Work Environment and Company Culture

Our Development & Alumni team is a dynamic and supportive environment, with a strong focus on collaboration, creativity, and innovation. We are committed to diversity, equity, and inclusion, and we welcome applicants from all backgrounds and sectors. As a hybrid role, you will have the flexibility to work from our Central London office and from home, with a minimum of two days per week in the office.

Compensation, Perks, and Benefits

We offer a competitive salary and benefits package, including:

• Salary: £37,143 - £42,365 per annum, Grade 6 of the College's London Pay Scale
• Pension scheme
• 31 days paid leave
• Flexible working arrangements
• Generous benefits package, including access to our on-site gym, library, and other facilities

Conclusion

If you are a motivated and experienced Executive Assistant looking for a new challenge, we encourage you to apply for this exciting opportunity. As an Executive Assistant and Philanthropy Co-ordinator, you will play a vital role in supporting our senior leaders and contributing to the success of our Development & Alumni team. With a competitive salary, generous benefits, and opportunities for growth and development, this is an ideal role for someone looking to take their career to the next level. Don't hesitate – apply today and join our team!

Apply now and be part of a dynamic and supportive team that is making a real difference in the lives of our students, alumni, and stakeholders.