Executive Assistant to Senior Executives at Walt Disney Imagineering – Providing Administrative Support in a Fast-Paced, Creative, and Technological Environment

Introduction to Walt Disney Imagineering

Walt Disney Imagineering is the mastermind behind the magic of Disney's theme parks, attractions, and resorts worldwide. As a leader in the entertainment industry, we are dedicated to creating immersive and innovative experiences that bring joy to millions of people around the globe. Our team of talented professionals is passionate about combining creativity, technology, and storytelling to push the boundaries of what is possible. We are now seeking an exceptional Executive Assistant to join our team and provide administrative support to our senior executives in a fast-paced and dynamic environment.

About the Role and Team

As an Executive Assistant at Walt Disney Imagineering, you will be an integral part of our Research and Development team, working closely with two senior executives to provide exceptional administrative support. You will be responsible for managing their busy calendars, coordinating travel arrangements, and ensuring seamless communication with internal and external stakeholders. Your role will require you to be proactive, organized, and adaptable, with a strong ability to prioritize tasks and manage multiple projects simultaneously. You will be a key member of a multidisciplinary team, collaborating with colleagues from various functions to drive success and achieve our goals.

Key Responsibilities

• Manage and prioritize the calendars of two senior executives, ensuring timely scheduling of meetings, appointments, and travel arrangements
• Coordinate travel plans, including booking flights, hotels, and rental cars, as well as preparing detailed itineraries and expense reports
• Provide exceptional communication and administrative support, including responding to emails, phone calls, and messages, and ensuring timely follow-up on tasks and projects
• Develop and maintain strong relationships with internal and external stakeholders, including colleagues, vendors, and partners
• Collaborate with other executive assistants and team members to ensure seamless communication and coordination of activities
• Anticipate and resolve calendar conflicts, scheduling issues, and other administrative challenges, using your judgment and initiative to find solutions
• Exercise discretion and confidentiality when handling sensitive information, maintaining the highest level of professionalism and integrity

Essential Qualifications

To be successful in this role, you will need to have:

• At least 3 years of experience supporting a senior executive in an administrative capacity, preferably in a fast-paced and dynamic environment
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook, as well as other collaboration tools and software
• Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• Highly adaptable and flexible, with the ability to work in a rapidly changing environment and prioritize tasks accordingly
• Strong attention to detail and ability to maintain accuracy and quality in your work

Preferred Qualifications

While not essential, the following qualifications are preferred:

• 5+ years of administrative experience supporting an executive in a dynamic and fast-paced environment
• Prior experience with office systems and processes, such as SAP, Concur, and Workday, preferably within The Walt Disney Company
• Experience managing media files, including asset organization, resizing, watermarking, and large-file exchange
• Interest in experiential entertainment, immersive experiences, and/or new technologies
• Bachelor's degree or equivalent preferred, although not essential

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders
• Proficiency in Microsoft Office and other collaboration tools and software
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• Highly adaptable and flexible, with the ability to work in a rapidly changing environment and prioritize tasks accordingly
• Strong attention to detail and ability to maintain accuracy and quality in your work
• Ability to work independently and as part of a team, with a strong sense of initiative and self-motivation

Career Growth Opportunities and Learning Benefits

At Walt Disney Imagineering, we are committed to the growth and development of our employees. As an Executive Assistant, you will have the opportunity to work with a talented team of professionals, learn from experienced leaders, and develop your skills and expertise in a dynamic and fast-paced environment. You will also have access to a range of training and development programs, including workshops, seminars, and online courses, to help you achieve your career goals.

Work Environment and Company Culture

Our work environment is collaborative, creative, and dynamic, with a strong focus on innovation and teamwork. We value diversity, inclusion, and respect, and we are committed to creating a workplace where everyone feels welcome and valued. As an Executive Assistant, you will be an integral part of our team, working closely with colleagues from various functions to drive success and achieve our goals.

Compensation, Perks, and Benefits

We offer a competitive salary range of $53,300.00-$73,300.00 per year, depending on experience and qualifications. In addition to your salary, you will also be eligible for a range of benefits, including medical, dental, and vision insurance, 401(k) matching, and paid time off. You will also have access to exclusive Disney perks, including theme park admission, discounts on merchandise and resort stays, and special employee events.

Conclusion

If you are a highly organized, proactive, and adaptable individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. As an Executive Assistant at Walt Disney Imagineering, you will be an integral part of our team, working closely with senior executives to drive success and achieve our goals. You will have the opportunity to develop your skills and expertise in a dynamic and fast-paced environment, and to be part of a company that is dedicated to creating magic and wonder for millions of people around the world. Don't miss out on this exciting opportunity – apply now!