Experienced Remote Executive Assistant – Global Support for CEO and Senior Leadership Team in a Dynamic and Innovative Environment
Introduction to Omnipresent
Omnipresent is a pioneering global employment platform that empowers organizations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With a team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries. Our comprehensive services ensure compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits, including pensions, health insurance, and family leave, to ensure a great experience for both the employer and employee. At Omnipresent, we enable our clients to employ anyone, anywhere, in any way, fostering a culture of inclusivity and equality.
Job Overview
We are seeking an exceptional Executive Assistant to provide administrative support to our CEO and Senior Leadership Team. As a key member of our team, you will be responsible for managing calendars, coordinating travel, and providing daily assistance to the leadership team. You will be a proactive and creative problem-solver with a "can-do" attitude, a desire to continually learn, and a passion for driving best practices and improving communications and processes. If you are a highly organized and tech-savvy individual with excellent administrative and organizational skills, we encourage you to apply for this exciting opportunity.
Key Responsibilities
- Manage the calendars of the CEO, including scheduling meetings across multiple time zones
- Coordinate travel arrangements, including flight and hotel bookings, for the CEO and Senior Leadership Team
- Provide daily assistance to the leadership team, including preparing regularly scheduled reports and logistics
- Support the CEO with ad hoc queries and tasks, and assist with scoping, supporting, or managing executive-level initiatives
- Maintain administrative processes, design, implement, and improve processes for remote office and operations management
- Plan and organize events, both in-person offsites and workshops, including international travel, as well as remote events across multiple time zones
- Perform general office management duties, such as company swag, invoices, expenses, and other ad hoc tasks
Requirements and Qualifications
To be successful in this role, you will have:
- Proven work experience or training in office management in a remote environment or operations role in a quick growth/startup environment
- Excellent administrative and organizational skills, attention to detail, diligence, and accuracy
- Demonstrable experience working at executive level and with senior management teams
- Strong written and verbal communication skills
- Working knowledge of Microsoft Office, G Suite software, and various other computer systems, with a high level of tech savviness
- Numeracy and familiarity with basic financial documentation, such as purchase orders, invoicing, accounts, and visa documents
- Experience in a customer-services-oriented environment, working with budgets, record-keeping, and inventory tracking
- Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives
Skills and Competencies
We are looking for a highly skilled and competent individual with:
- Ability to work on multiple tasks simultaneously, managing time effectively, and prioritizing conflicting tasks
- Eagerness to continually learn, drive best practices, and improve communications, processes, and templates
- Flexibility and pragmatism in relation to work practices
- Initiative and problem-solving skills, with the ability to navigate less routine problems
- Approachability, curiosity, and enthusiasm, with a positive and helpful attitude
- International outlook and ability to navigate working with a globally distributed team and multiple time zones with ease
- Ability to work and manage various projects with multiple stakeholders across different departments (People, Finance, Legal)
Career Growth and Development
- Training, coaching, and an environment that promotes career ambition and progression
- Opportunities to work on exciting projects and initiatives, with the potential to make a significant impact on the company
- A culture of continuous learning, with a focus on innovation and improvement
Work Environment and Company Culture
We are a fully remote company, with a culture that values flexibility, inclusivity, and equality. As an Executive Assistant, you will be part of a dynamic and innovative team, with the opportunity to work with colleagues from all over the world. Our company culture is built on the principles of:
- Remote working, with the flexibility to work from anywhere in the world
- Inclusivity, with a commitment to conscious inclusion and diversity
- Wellbeing, with access to mental health and wellbeing support and services
- Flexibility, with a focus on work-life balance and employee satisfaction
Compensation and Benefits
We offer a competitive salary and a range of benefits, including:
- Shared ownership, with the opportunity to own a piece of Omnipresent
- Flexible working, with the ability to work from anywhere in the world
- Development opportunities, with access to training, coaching, and career progression
- Wellbeing support, with access to mental health and wellbeing services
- Home office setup, with the provision of equipment and internet costs
- Additional benefits, such as medical, life insurance, pension/retirement funds, and more (varies by region)
Conclusion
If you are a highly motivated and organized individual, with a passion for administrative support and a desire to work in a dynamic and innovative environment, we encourage you to apply for this exciting opportunity. As an Executive Assistant at Omnipresent, you will be part of a global team, with the opportunity to make a significant impact on the company and contribute to our mission of empowering organizations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. Don't hesitate to apply today and join our team of innovators and pioneers in the global employment industry!
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