Part-Time Executive Assistant for a Dynamic Travel Company - Flexible Hours and Remote Work Opportunities

Introduction to My Bella Vita Travel

Imagine being part of a boutique travel company that specializes in crafting one-of-a-kind experiences in the breathtaking region of Calabria, Italy, and throughout Europe. At My Bella Vita Travel, we pride ourselves on being the most creative and consistent travel designers, with a passion for connecting people to authentic experiences rooted in local culture and traditions. Our small but dynamic team thrives on creativity, consistency, and delivering exceptional service to our guests. We're now seeking a highly skilled and proactive Part-Time Executive Assistant to join our team, someone who shares our commitment to excellence and embodies our "can-do" attitude.

Job Overview

In this exciting role, you'll have the opportunity to work closely with our executive team, providing administrative support, managing email and calendars, and acting as a trusted gatekeeper. You'll play a vital part in ensuring our operations run seamlessly as our business grows, and you'll be instrumental in helping us deliver exceptional travel experiences to our clients. If you're a self-starter, highly motivated, and comfortable making decisions independently, we'd love to hear from you!

Key Responsibilities

• Email & Calendar Management: Organize and prioritize the executive's inbox, schedule meetings, and ensure time is optimized for success.
• Personal Travel Planning: Research and book flights, accommodations, and itineraries, and organize family calendars and activities.
• Gatekeeping: Serve as the first point of contact, prioritizing and filtering what needs the executive's attention.
• Communication: Interact with colleagues, clients, and vendors with professionalism, kindness, and a touch of our friendly company personality.
• General Administrative Support: Help with routing emails, fielding calls, drafting blog posts, or engaging with social media comments to keep operations running smoothly.

Essential Qualifications

• Proven Experience: As an Executive Assistant or in a similar role, with a track record of providing exceptional administrative support.
• Native or Near-Native English Proficiency: With excellent written and verbal communication skills.
• Organizational and Communication Skills: Exceptional ability to prioritize tasks, manage multiple projects, and maintain confidentiality.
• Independence and Initiative: Ability to work independently, take initiative in solving problems, and make decisions with confidence.
• Technical Skills: Proficiency in Google Workspace, with strong writing skills for crafting blog posts, emails, or social media content.

Preferred Qualifications

• Experience with Bookkeeping or Financial Management: Familiarity with financial software and systems.
• Familiarity with Creative Tools: Knowledge of Canva and other design tools, with a creative eye for editing presentations, documents, or marketing materials.
• Project Management Tools: Experience with Monday.com or similar project management software.
• QuickBooks and CRMs: Familiarity with QuickBooks and CRMs such as Nutshell.
• Multilingual Abilities: Especially in Italian, with a strong understanding of cultural nuances and differences.
• Travel Industry Experience: Previous experience in the travel industry or a related field, with knowledge of travel booking platforms and processes.

Career Growth Opportunities and Learning Benefits

At My Bella Vita Travel, we're committed to helping our team members grow and develop their skills. As a Part-Time Executive Assistant, you'll have the opportunity to work closely with our executive team, learn about the travel industry, and develop your administrative and organizational skills. You'll also have access to training and development programs, with opportunities to attend industry events and conferences.

Work Environment and Company Culture

Our team operates remotely, with a flexible and dynamic work environment that's perfect for self-starters and independent workers. We value respect, enthusiasm, and a "can-do" attitude, and we're looking for someone who shares these values. Our company culture is built on a passion for creativity, consistency, and delivering exceptional service to our clients. We're a collaborative and supportive team, with a strong sense of humor and a love of brainstorming new ideas.

Compensation, Perks, and Benefits

We offer a competitive salary, with opportunities for professional growth and development. Our benefits package includes flexible working hours, remote work opportunities, and access to training and development programs. We also offer a fun and dynamic work environment, with a team that's passionate about travel, culture, and delivering exceptional service to our clients.

Conclusion

If you're a proactive and resourceful professional who thrives on creating order, keeping things on track, and making a meaningful impact behind the scenes, we'd love to hear from you. As a Part-Time Executive Assistant at My Bella Vita Travel, you'll have the opportunity to work with a dynamic and creative team, develop your administrative and organizational skills, and contribute to the success of our business. Apply now to join our team and start your journey with us!

How to Apply

To apply for this exciting opportunity, please complete our application form here. We'll be in touch with select candidates by January 20 with further details. Don't miss out on this chance to join our team and grow with our business. Apply now and let's succeed together!