Executive Assistant to the Vice President of Virtual Assistant Services – Remote Opportunity for a Highly Skilled and Proactive Professional

Introduction to BELAY

BELAY is a vibrant and rapidly growing company based in Atlanta, GA, specializing in providing virtual staffing solutions to businesses. Our services include Virtual Assistants, Accounting Professionals, and Marketing Assistants, all designed to equip our clients with the confidence to climb higher. At BELAY, we pride ourselves on our strong company culture, where our values are not just words on a wall but are lived out daily by each member of our team. We are a fast-paced team of high performers who work hard but also know how to have a great time. If you're looking for a challenging and rewarding role that offers the opportunity to work remotely and be part of a dynamic team, we have the perfect position for you.

Job Purpose

The primary focus of this Executive Assistant role is to provide executive-level, proactive support to our Vice President of Virtual Assistant Services. This involves enabling the VP to focus on high-priority tasks that drive the business forward. As a key member of the BELAY Corporate Team, you will be expected to participate in virtual and onsite meetings, embodying the company's mission and values in all your interactions. Our mission is simple yet profound: BELAY exists to glorify God by providing solutions that equip our clients with the confidence to climb higher. We are looking for someone who not only shares our vision but is also passionate about living it out in their daily work.

Key Responsibilities

• Represent BELAY in a positive and professional manner, exemplifying our Core Values, Mission Statement, Vision, and Conflict Norms in all interactions.
• Collaborate with teammates, maintaining a positive and professional attitude, and foster a spirit of teamwork and mutual support.
• Serve as the eyes and ears for the VP, escalating issues as appropriate and ensuring seamless communication between the VP, team members, clients, contractors, and partners.
• Provide executive-level support, anticipating the needs of the VP and conserving their time by proactively assisting with task management, correspondence, research, and meeting preparations.
• Participate in projects and initiatives related to growth, ensuring seamless integrations and contributing to the planning and execution of internal team meetings and events.
• Manage complex calendaring, appointment setting, and travel coordination, ensuring all details are accounted for and meetings are confirmed.
• Make and communicate decisions on behalf of the VP, managing their email inbox, drafting internal and external communications, and maintaining privacy and confidentiality.
• Oversee primary dashboards and reports, ensuring accuracy and assisting with updates as necessary, and handle team and client gifting and handwritten note cards on behalf of the VP.
• Perform any ad-hoc professional or personal tasks or projects delegated by the VP, demonstrating flexibility, creativity, and a proactive approach to problem-solving.

Qualifications and Skills

To succeed in this role, you must be a servant leader and an extension of the VP of Virtual Assistant Services. This requires excellent written and verbal communication skills, a poised and professional demeanor, and the ability to make confident decisions. You should be highly detail-oriented, proactive, and comfortable with technology, embracing it as the platform on which we run our company.

• BA/BS degree or equivalent work experience.
• Minimum of 3 years of senior leader support experience, with C-suite experience preferred.
• Exceptional attention to detail and strong organizational skills.
• Driven self-starter with a positive attitude, loyal, trustworthy, and flexible.
• Strong verbal and written communication skills and the ability to interact with internal and external partners.
• Team player who is willing and able to contribute to projects as needed, with a high degree of autonomy and the capability of working remotely.

Career Growth and Learning Benefits

At BELAY, we are committed to the growth and development of our team members. As an Executive Assistant to the VP of Virtual Assistant Services, you will have the opportunity to work closely with senior leadership, develop your skills in executive support, and contribute to the strategic direction of the company. You will be part of a vibrant and dynamic team that values innovation, creativity, and mutual support. Our company culture is built on the principles of trust, respect, and open communication, providing a nurturing environment for professional growth and personal development.

Work Environment and Company Culture

BELAY offers a unique work environment that combines the flexibility of remote work with the camaraderie and support of a close-knit team. As a virtual company, we provide our team members with the autonomy to work from home full-time, requiring a dedicated and secure workspace free from distractions. Our standard business hours are Monday to Friday, with some roles requiring occasional travel. We believe in having fun while being highly engaged in our work, and we expect our team members to be valued contributors to a thriving and growing organization.

Compensation, Perks, and Benefits

We offer a competitive salary range of $52,000 - $55,000 for this role, along with comprehensive benefits designed to support the well-being and success of our team members. While we can't disclose all the details here, rest assured that you will be rewarded with a package that reflects your value to our organization and supports your personal and professional growth.

Conclusion

If you are a motivated and proactive professional looking for a challenging and rewarding role that offers the opportunity to work remotely and be part of a dynamic team, we encourage you to apply for the Executive Assistant to the VP of Virtual Assistant Services position. At BELAY, we are committed to excellence, integrity, and mutual respect, and we believe that our team members are our greatest asset. Join us on our mission to provide solutions that equip our clients with the confidence to climb higher, and discover a career that is both fulfilling and fun. Apply now and take the first step towards an exciting new chapter in your professional journey!