Experienced Senior Administrative Assistant – Remote/Hybrid Opportunity for a Highly Organized and Detail-Oriented Professional

Introduction to Workwarp and the Role

Workwarp, a leading organization in its field, is seeking an experienced and highly skilled Senior Administrative Assistant to join its team in a remote/hybrid capacity. This is an exceptional opportunity for a detail-oriented and organized individual to provide administrative support to senior leadership and contribute to the success of the organization. As a Senior Administrative Assistant, you will play a vital role in ensuring the smooth operation of the department, providing exceptional support to the Chief of the Internal Medicine-Pediatrics and Geriatrics and Palliative Division and Program.

Key Responsibilities

The successful candidate will be responsible for a wide range of administrative tasks, including:

• Providing administrative support to department leadership with daily clerical tasks, such as preparing reports, charts, budgets, and other presentation materials
• Collecting, reviewing, and analyzing complex and confidential data to prepare reports and other materials
• Responding to or routing non-routine, priority, or confidential inquiries from external or internal sources on behalf of department leadership
• Planning meetings, taking detailed minutes, and answering phone calls, providing information to callers or connecting them to the appropriate staff
• Scheduling appointments, updating calendars, and making travel arrangements and reservations for department leadership and staff as needed
• Composing and typing correspondence, such as informative materials, creating spreadsheets, and presentations
• Greeting and providing general support to visitors, developing and maintaining department filing systems, and adhering to University and unit-level policies and procedures

Essential Qualifications

To be considered for this role, you will need to have:

• A high school diploma or equivalent, with a preference for experience in an academic or healthcare environment
• Minimum 3 years of relevant experience in an administrative role
• General knowledge of office procedures and operations
• Ability to accurately prepare and maintain records, files, reports, and correspondence
• Excellent communication skills, both written and verbal, with the ability to maintain effective interpersonal relationships
• Ability to process and handle confidential information with discretion
• Skill in completing assignments accurately and with attention to detail
• Proficiency in computer software, including Microsoft Office

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• Experience working in a remote or hybrid environment
• Familiarity with University policies and procedures
• Knowledge of academic or healthcare administration
• Certification in administrative assistance or a related field

Skills and Competencies

To succeed in this role, you will need to possess:

• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, leadership, and external stakeholders
• Strong problem-solving and analytical skills, with the ability to think critically and outside the box
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Ability to work independently and as part of a team, with a strong commitment to delivering high-quality results

Career Growth Opportunities and Learning Benefits

At Workwarp, we are committed to the growth and development of our employees. As a Senior Administrative Assistant, you will have access to:

• Ongoing training and professional development opportunities to enhance your skills and knowledge
• Mentorship and coaching from experienced colleagues and leadership
• Opportunities for career advancement and progression within the organization
• A dynamic and supportive work environment that encourages collaboration, innovation, and creativity

Work Environment and Company Culture

Workwarp is a leading organization that values diversity, equity, and inclusion. We are committed to creating a work environment that is:

• Respectful and inclusive, with a focus on diversity and cultural competence
• Supportive and collaborative, with a strong emphasis on teamwork and communication
• Dynamic and innovative, with a commitment to continuous learning and improvement
• Flexible and adaptable, with a focus on work-life balance and employee well-being

Compensation, Perks, and Benefits

Workwarp offers a competitive salary and a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Tuition remission and education assistance programs
• Retirement savings plans and matching contributions
• Generous paid time off and holiday schedules
• Access to employee wellness programs and fitness initiatives

Conclusion

If you are a highly organized and detail-oriented individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. As a Senior Administrative Assistant at Workwarp, you will have the chance to work with a dynamic and supportive team, develop your skills and knowledge, and contribute to the success of a leading organization. Don't miss out on this opportunity to take your career to the next level – apply today!