Remote Entry-Level Data Entry & Administrative Specialist – Fast‑Paced Staffing & Recruiting Operations
About Workwarp: Shaping the Future of Talent Acquisition
At Workwarp, we are more than a staffing and recruiting firm—we are a catalyst for career transformation and organizational growth. For over a decade, our remote‑first model has empowered businesses across North America to connect with top‑tier talent while providing our own employees with the flexibility to thrive from anywhere. Our commitment to technological innovation, data‑driven decision‑making, and a culture built on mutual respect has earned us a reputation as a trusted partner in the ever‑evolving world of human capital management.
Why This Role Is a Game‑Changer for Your Career
Joining Workwarp as a Remote Entry-Level Data Entry & Administrative Specialist means stepping into a position where your meticulous attention to detail directly influences the success of recruiting campaigns, client relationships, and internal operations. This isn’t a “paper‑pusher” role; it’s a gateway to mastering industry‑standard databases, learning sophisticated data‑validation techniques, and collaborating with seasoned recruiters, HR analysts, and technology teams. As you grow, you’ll acquire a toolkit of transferable skills that will open doors to advanced analytical, project‑management, and client‑service opportunities within the broader HR ecosystem.
Core Position Details
- Job Title: Remote Entry-Level Data Entry & Administrative Specialist
- Department: Staffing Operations – Data Management
- Location: 100% Remote (United States – any state)
- Employment Type: Full‑time (40 hours per week) with flexible scheduling options
- Compensation: $35‑$50 USD per hour, paid weekly; eligibility for performance‑based bonuses
- Start Date: Immediate openings – we are hiring now
Role Overview: What You’ll Do Every Day
As the backbone of our data ecosystem, you will be entrusted with maintaining the accuracy, completeness, and confidentiality of critical information that powers recruitment strategies, client billing, and employee onboarding. Your day‑to‑day activities will blend routine data entry with proactive problem solving, ensuring that our databases remain a reliable source of truth for all stakeholders.
Key Responsibilities
- Data Capture & Validation: Accurately enter employee records, candidate profiles, client contracts, and transaction details into the Workwarp Applicant Tracking System (ATS) and Customer Relationship Management (CRM) platforms, while verifying each entry against source documents to eliminate errors.
- Integrity Audits: Conduct scheduled data audits, cross‑checking fields for consistency, completeness, and compliance with internal standards and external regulations such as GDPR and CCPA.
- Reporting & Analytics Support: Generate standard and ad‑hoc reports for senior leadership, summarizing placement metrics, pipeline health, and financial performance; assist analysts in preparing data visualizations for strategic reviews.
- Process Improvement: Identify repetitive bottlenecks in data workflow, propose enhancements, and participate in pilot projects that automate manual steps using macros, scripts, or low‑code tools.
- Collaboration & Issue Resolution: Work closely with recruiters, account managers, finance, and compliance teams to reconcile discrepancies, answer data‑related inquiries, and support cross‑functional initiatives.
- Confidentiality & Security: Strictly adhere to data protection policies, ensuring that all personally identifiable information (PII) and sensitive business data are stored, transmitted, and disposed of in accordance with best‑practice security protocols.
Essential Qualifications: What We Require to Succeed
- Educational Background: High school diploma or GED required; associate or bachelor’s degree in Business Administration, Information Management, or related field is a plus.
- Experience: Minimum 6 months of professional experience in data entry, administrative support, or a similar role where accuracy and speed were critical.
- Typing Proficiency: Minimum 60 words per minute with an error rate below 2%; proven ability to type quickly while maintaining high accuracy.
- Software Skills: Strong command of Microsoft Office Suite (Excel, Word, Outlook) and familiarity with cloud‑based data entry platforms (e.g., Salesforce, Bullhorn, Workday). Experience with data‑validation formulas and pivot tables is advantageous.
- Organizational Ability: Demonstrated talent for managing multiple data streams simultaneously, prioritizing tasks, and meeting tight deadlines without compromising quality.
- Communication: Clear, concise written and verbal communication skills; ability to convey technical information to non‑technical team members.
- Integrity: Proven track record of handling confidential information responsibly and ethically.
Preferred Qualifications: What Will Set You Apart
- Previous experience within a staffing, recruiting, or HR services environment.
- Exposure to data‑governance frameworks or compliance standards (e.g., ISO 27001, SOC 2).
- Basic knowledge of SQL or data‑query languages for extracting information from relational databases.
- Familiarity with project‑management tools such as Asana, Trello, or Monday.com.
- Certification in Office Administration, Data Management, or a related discipline.
Core Skills & Competencies for Success
- Attention to Detail: Ability to spot inconsistencies, missing fields, or formatting errors instantly.
- Analytical Thinking: Comfort analyzing data trends and flagging anomalies before they impact downstream processes.
- Time Management: Capacity to allocate focused blocks of time for data entry while remaining responsive to urgent requests.
- Adaptability: Willingness to learn new software platforms and embrace evolving workflows as the company scales.
- Team Orientation: A collaborative mindset that values input from recruiters, finance, and IT partners.
- Customer‑Service Focus: Treat internal stakeholders as customers, delivering timely and accurate information to support their goals.
Learning & Development: Grow With Workwarp
We believe that continuous learning fuels both personal fulfillment and business innovation. As a Remote Data Entry & Administrative Specialist, you will have access to a robust suite of development resources, including:
- Monthly virtual workshops on advanced Excel techniques, data visualization, and CRM optimization.
- Mentorship program pairing you with a senior recruiter or data analyst for six months, accelerating your functional expertise.
- Free subscriptions to industry‑leading platforms such as LinkedIn Learning, Coursera, and Udemy.
- Opportunities to contribute to cross‑departmental process‑improvement projects, giving you visibility and experience beyond your core duties.
Our clear career progression pathway can lead you from an entry‑level specialist to roles such as Data Analyst, Operations Coordinator, or even Client Success Manager, depending on your interests and performance.
Compensation, Perks & Benefits
At Workwarp, we recognize that competitive remuneration is just one part of a rewarding employee experience. In addition to the $35‑$50 USD hourly rate and performance bonuses, you will enjoy:
- Daily Pay Options: Choose to receive earnings the next business day, providing financial flexibility.
- Flexible Scheduling: Create a work roster that aligns with your personal commitments—early mornings, evenings, or split shifts are all possible.
- Health & Wellness: Comprehensive medical, dental, and vision plans, plus a wellness stipend for fitness, mental‑health apps, or ergonomic home‑office equipment.
- Employee Discounts: Access to discounted services from partner companies, ranging from software tools to travel bookings.
- Family‑Friendly Policies: Paid parental leave, childcare assistance resources, and a supportive culture that respects work‑life balance.
- Recognition Programs: Monthly “Data Hero” awards celebrate accuracy, innovation, and teamwork, with gift cards and public acknowledgment.
Work Environment & Culture
Our remote‑first philosophy is built on trust, autonomy, and a sense of belonging. Every employee is equipped with a stipend for a high‑quality home‑office setup, and we host regular virtual coffee chats, town‑hall meetings, and team‑building events to keep connections strong. Diversity, equity, and inclusion are core pillars: we proactively recruit talent from varied backgrounds, foster an environment where every voice is heard, and provide ongoing DEI training.
Application Process: How to Take the Next Step
Ready to become an integral part of a fast‑growing staffing powerhouse? Follow these simple steps:
- Submit Your Resume & Cover Letter: Highlight relevant experience, typing speed, and any familiarity with HR tech platforms.
- Complete a Quick Skill Assessment: A short, timed data‑entry exercise that allows us to gauge accuracy and speed in a real‑world scenario.
- Virtual Interview: Meet with the hiring manager and a senior recruiter to discuss your background, career aspirations, and how you can contribute to Workwarp’s mission.
- Offer & Onboarding: Receive a formal offer, sign your remote‑work agreement, and begin a structured onboarding program that pairs you with a dedicated mentor.
We aim to complete the entire process within two weeks, ensuring you can start contributing as soon as possible.
Join Us and Make an Impact
If you are a meticulous, motivated individual who thrives in a remote environment and wants to build a solid foundation in data management within the recruiting industry, we want to hear from you. Your precision will directly influence the success of countless placement projects, and your growth will be nurtured every step of the way.
Ready to Apply?
Take the first step toward a fulfilling career with Workwarp by clicking the link below. We look forward to reviewing your application and welcoming you to a team that values excellence, innovation, and teamwork.
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