Remote Medical Records Management Specialist – Data Entry & Confidential Health Information Coordinator (US‑Based, Work‑From‑Home)

Welcome to Workwarp – Pioneering Remote Healthcare Administration

At Workwarp, we are redefining the way health information is handled in the digital age. Our mission is to empower healthcare providers, patients, and ancillary professionals (including dance and wellness instructors) with seamless, secure, and accurate records management—no matter where they are located. As a fast‑growing, technology‑driven company, we blend the rigor of clinical compliance with the flexibility of remote work, offering a career that balances professional growth with personal well‑being.

Why This Role Matters

In an era where data drives patient outcomes, the Remote Medical Records Management Specialist serves as the backbone of our information ecosystem. You will be the guardian of sensitive health data, ensuring every entry reflects the highest standards of accuracy, confidentiality, and timeliness. Your work directly impacts the quality of care delivered across our network of providers and participants, including a unique segment of dance‑based health programs that integrate movement therapy with traditional medical services.

Key Responsibilities – What You’ll Do Every Day

• Data Entry Excellence: Accurately capture, verify, and update medical records, treatment notes, and consent forms within our secure electronic health record (EHR) system.
• Compliance Assurance: Apply HIPAA, HITECH, and state‑specific regulations to every record, conducting routine audits to uphold privacy and security standards.
• Appointment Coordination: Schedule, confirm, and reschedule patient and provider appointments, interfacing with both clinical staff and dance instructors to align health and wellness calendars.
• Inquiry Management: Respond promptly to internal and external queries regarding record status, access permissions, and data corrections, providing clear, courteous communication.
• Quality Control: Perform regular data integrity checks, flag inconsistencies, and work collaboratively with supervisors to resolve discrepancies.
• Electronic Filing System Maintenance: Organize digital archives, enforce naming conventions, and ensure that retrieval processes are efficient and error‑free.
• Administrative Support: Assist with generating reports, preparing documentation for audits, and supporting broader team initiatives as needed.
• Continuous Improvement: Suggest workflow enhancements, participate in process‑mapping sessions, and stay current with emerging best practices in medical records management.

Essential Qualifications – What We Require

• Education: High school diploma or GED required; associate or bachelor’s degree in health information management, medical administration, or a related field is highly desirable.
• Experience: Minimum of three (3) years of hands‑on experience as a Medical Records Clerk, Health Information Technician, or Data Entry Operator in a healthcare setting.
• Technical Proficiency: Demonstrated competence with EHR platforms (e.g., Epic, Cerner, or custom solutions), data entry software, and the Microsoft Office Suite (Word, Excel, Outlook).
• Medical Terminology: Strong grasp of clinical language, coding systems (ICD‑10, CPT), and documentation standards.
• Regulatory Knowledge: In‑depth understanding of HIPAA privacy and security rules, as well as state‑specific health information statutes.
• Communication Skills: Clear, concise verbal and written abilities; capable of interacting with physicians, nurses, administrative staff, and non‑clinical partners (e.g., dance instructors).
• Remote Work Readiness: Proven ability to self‑manage, meet deadlines, and maintain productivity without direct supervision.
• Banking Requirement: Active savings or checking account with a minimum of three (3) years of history, as stipulated by company policy.

Preferred Qualifications – The Extra Mile

• Certification as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA).
• Experience with telehealth platforms and virtual appointment scheduling tools.
• Familiarity with data encryption, secure file transfer protocols, and cloud‑based storage solutions.
• Previous exposure to wellness programs that combine physical movement (e.g., dance therapy) with medical treatment.
• Multilingual abilities, particularly in Spanish, to support a diverse patient population.

Core Skills & Competencies – What Makes You Successful

• Attention to Detail: Ability to spot errors in dense clinical documentation and correct them promptly.
• Organizational Mastery: Efficiently manage multiple records, appointments, and administrative tasks simultaneously.
• Problem‑Solving: Analyze data inconsistencies and develop practical resolutions.
• Time Management: Prioritize tasks to meet tight deadlines while maintaining high quality.
• Ethical Judgment: Uphold the highest standards of confidentiality and professional integrity.
• Technical Agility: Quickly learn new software updates, workflow tools, and compliance guidelines.
• Collaboration: Work cross‑functionally with clinical teams, IT, and external partners to ensure seamless information flow.

Career Growth & Learning Opportunities

Workwarp is committed to investing in its people. As a Remote Medical Records Management Specialist, you will have access to a robust professional development program that includes:

• Paid certification courses (RHIT, RHIA, Certified Professional Coder) to enhance your credentials.
• Monthly webinars on emerging health‑tech trends, data security, and regulatory updates.
• Mentorship pairing with senior health information managers who can guide your career trajectory.
• Clear pathways to senior roles such as Medical Records Supervisor, Compliance Analyst, or Health Information Systems Manager within three to five years.
• Opportunities to contribute to product development initiatives, shaping the next generation of our proprietary records platform.

Work Environment & Culture – What It’s Like at Workwarp

Our remote‑first philosophy is built on trust, flexibility, and a shared passion for excellence. You will join a diverse, inclusive community that values:

• Flexibility: Set your own schedule within core business hours to achieve work‑life balance.
• Collaboration: Regular virtual huddles, team‑building activities, and cross‑departmental projects.
• Wellness: Access to mental‑health resources, virtual fitness classes (including dance‑based sessions), and a supportive employee assistance program.
• Recognition: Quarterly awards, peer‑to‑peer shout‑outs, and performance‑based incentives.
• Technology: State‑of‑the‑art hardware, secure VPN access, and a stipend for home‑office ergonomics.

Compensation, Perks & Benefits – What We Offer

While exact figures will be discussed during the interview process, candidates can expect a competitive salary that reflects experience and expertise, along with a comprehensive benefits package that includes:

• Health, dental, and vision insurance with multiple plan options.
• 401(k) retirement plan with employer matching contributions.
• Paid time off (PTO) accrual, sick leave, and paid holidays.
• Remote‑work stipend for high‑speed internet, office supplies, and ergonomic equipment.
• Professional development budget dedicated to certifications, courses, and conferences.
• Employee assistance program (EAP) and confidential counseling services.
• Wellness initiatives such as virtual yoga, mindfulness workshops, and access to a curated library of health‑focused podcasts and articles.

How to Apply – Take the Next Step in Your Career

If you are ready to bring your meticulous eye for detail, passion for health information, and commitment to remote collaboration to a vibrant, forward‑thinking team, we want to hear from you. Click the link below to submit your resume, cover letter, and any relevant certifications. Our recruiting specialists will review your application promptly and contact you to discuss the next steps.

Apply Now – Join Workwarp’s Remote Medical Records Team

Closing Thoughts

At Workwarp, your role as a Remote Medical Records Management Specialist is more than a job—it’s a vital contribution to the health and well‑being of countless individuals. By ensuring data integrity and regulatory compliance, you enable clinicians to focus on what they do best: delivering exceptional care. Join us, and help shape a future where accurate health information is universally accessible, secure, and empowering.