Experienced Program Assistant for Grantmaking Resource Center – Remote Opportunity with Competitive Salary and Benefits

Introduction to the National Endowment for Democracy

The National Endowment for Democracy (NED) is a 501(c)3 grantmaking foundation that plays a unique role as America's leading foundation for freedom. With an annual Congressional appropriation of over $310 million, NED is governed by a private, bipartisan Board of Directors, positioning it to be nimble, innovative, and risk-taking in support of democratic activists, civil society organizations, independent media, and the NED family core institutes. As a grantmaking organization, NED empowers individuals and groups to promote democracy and human rights, fostering a culture of respect, inclusivity, and collaboration.

Job Overview

We are seeking an experienced Program Assistant to join our Grantmaking Resource Center (GRC) team. As a Program Assistant, you will play a critical role in supporting the quarterly board cycle, liaising with regional Grantmaking staff, and maintaining the Grants Management System (GMS) database. You will work collaboratively with the GRC team to achieve the objectives of the position, ensuring a smooth proposal intake and review process, and supporting learning and best practices in Grantmaking at NED.

Key Responsibilities

• Conduct proposal intake for select regions for NED's quarterly proposal review process
• Liaise with the Grantmaking Program staff to ensure a smooth proposal intake and review process
• Implement process changes and develop written guidelines and resources about the proposal intake and review for the Grantmaking Program
• Maintain the Grants Management System (GMS) database and support learning and best practices in Grantmaking at NED
• Work with GRC teammates to support the quarterly board cycle, including proposal intake, data entry, scheduling review meetings, and preparing for quarterly board meetings
• Act as the front-line HelpDesk for the GMS database, online application, and process issues
• Update grantee information in tracking sheets and databases and generate periodic reports using the database for various audiences at NED
• Help write and edit materials about procedures and technology systems for manuals, guidebooks, and other technical documents
• Assist with the orientation of new Regional Program, Grants, and Compliance staff to the Grantmaking Program, databases, and any other relevant grantmaking systems
• Support GRC teammates with their responsibilities outside of preparations for each quarter's board meetings
• Maintain GRC files and perform other duties as assigned by the GRC Sr. Director and Sr. Manager, Pre-Approval

Essential Qualifications

• Bachelor's degree in political science, international affairs, or other related field of study
• Experience providing administrative support, customer service, student services, counseling, tutoring, teaching, or training, preferably at a grantmaking organization or an educational institution
• Proficiency in Microsoft Office and Excel
• Excellent written and oral communications skills
• Attention to detail, ability to meet deadlines, and ability to multi-task and manage diverse activities
• Ability to work well in a team environment
• Authorized to work in the United States

Preferred Qualifications

• Proficiency in a second language, with Russian being a plus
• Experience with Microsoft SharePoint, Adobe Acrobat and InDesign, and database platforms
• Experience with data visualization and analysis

Career Growth Opportunities and Learning Benefits

At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work and believe in creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world. As a Program Assistant, you will have the opportunity to work with a talented team of professionals, develop your skills and expertise, and contribute to the success of our grantmaking programs.

Work Environment and Company Culture

NED strives to create a work experience that supports the well-being and healthy work-life balance of our employees. Our comprehensive benefits package offers health insurance, a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days, allowing our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.

Compensation, Perks, and Benefits

The salary range for this role is $45,500 - $60,625 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations. Our comprehensive benefits package is designed to support the well-being and healthy work-life balance of our employees, including:

• Health insurance (includes no copay for mental health services)
• Generous retirement savings plan
• Paid parental, vacation, and sick leave
• Hybrid workplace model
• Flexible work schedules
• Wellness initiatives

Conclusion

If you are a motivated and experienced professional looking for a challenging and rewarding role, we encourage you to apply for this exciting opportunity. As a Program Assistant at NED, you will be part of a talented team of professionals dedicated to promoting democracy and human rights around the world. With a competitive salary, comprehensive benefits package, and opportunities for career growth and development, this is an ideal role for someone looking to make a meaningful contribution to a dynamic and innovative organization.

To apply, please submit your application, including a cover letter, resume, desired salary, and contact information for three professional references, of which one should be a supervisor. We look forward to hearing from you!