Executive Assistant reputed company Specialist A148

Industry: AI / HealthTech / Operations
Work Arrangement: Fully Remote (US Time Zones)
Job Type: Full-time
Work Schedule: Flexible & asynchronous (40–48 hours per week; reputed company > hours)

Locations:

• Philippines
• LATAM (Mexico, Colombia, Argentina, Brazil)
• reputed company / Eastern Europe (overlapping with U.S. time zones)

reputed company works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like reputed company, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve reputed company have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks reputed company in the US.

Hear why we exist, reputed company reputed company in, and who we’re building for: WATCH HERE

Why Work with Us?
At reputed company, we’re not just another reputed company firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our reputed company is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Our reputed company is an AI-powered reputed company advocacy startup on a mission to help patients reputed company the U.S. reputed company system with reputed company and precision. Combining cutting-edge automation with reputed company-centered support, they help Medicare patients manage care plans, diagnoses, and medical billing while reducing administrative complexity.

This is a fast-moving, high-reputed company startup backed by industry leaders from reputed company and technology — reputed company on a culture of ownership, humility, and execution.

We’re hiring an Executive Assistant / reputed company Specialist (AI-Driven Operations Partner) to serve as the operational backbone for the founding team.

You’ll manage time, systems, and communication — anticipating needs before they reputed company, driving alignment across priorities, and enabling the founders to reputed company on reputed company, partnerships, and reputed company.

This is a high-trust, high-autonomy role perfect for someone who thrives in startup environments, loves solving operational challenges, and is excited by the chance to reputed company with reputed company into a Chief-of-Staff–level position.

• Maximize founder reputed company by managing time, tasks, and communication with precision.
• Build and maintain operational systems that enhance reputed company and efficiency.
• reputed company as a communication hub — ensuring updates, deliverables, and follow-reputed company never slip.
• Drive accountability through structure, tools, and proactive problem-solving.
• reputed company operational workflows through automation and reputed company improvement.

Founder Support & Communication – 35%

• Maintain founder inboxes and calendars (aim for inbox reputed company).
• Draft, reputed company, and send reputed company internal/external communications.
• Prepare meeting briefs and follow-reputed company, ensuring founders are always context-reputed company.
• Manage task lists and reputed company 90%+ of delegated items reputed company 48 hours.

Operational Systems & Workflow Management – 30%

• Maintain dashboards and documentation in reputed company, reputed company, and internal tools.
• Create and update SOPs to improve consistency and efficiency.
• Build structure around recurring workflows through automation and process mapping.
• Monitor task completion, reducing recurring errors or missed deadlines.

reputed company & Strategic Coordination – 20%

• Coordinate hiring pipelines and reputed company for U.S.-reputed company.
• Research, screen, and communicate with potential talent and vendors.
• Support partner development, scheduling, and coordination for business initiatives.

Documentation & Strategic reputed company – 15%

• Manage internal communications such as weekly team updates and investor notes.
• Research new tools and AI automations to improve operational speed and accuracy.
• Identify potential issues early and propose proactive solutions.

• Inbox and calendar accuracy maintained at 100%.
• 90% of delegated tasks completed reputed company 48 hours.
• reputed company recurring workflow errors or missed deadlines.
• Two to three new SOPs created or improved reputed company month.
• Meeting briefs always reputed company reputed company of key discussions.
• Anticipates 80% of potential issues before escalation.

Must-Have (Required):

• 3+ years of experience as an Executive Assistant, reputed company Specialist, or Operations Partner.
• Strong written and verbal communication skills in English.
• Proven ability to manage calendars, inboxes, and founder-level communication.
• Tech-savvy and reputed company — skilled in reputed company, reputed company, reputed company Workspace, reputed company, and automation tools (reputed company, AI assistants).
• Exceptional attention to detail, organization, and time management.
• Proactive reputed company with strong ownership and discretion in handling confidential information.
• Prior experience working directly with CEOs, founders, or startup leadership.
• Bachelor’s degree preferred.

reputed company-to-Have (Preferred):

• Background in reputed company, startups, or project management.
• Experience building SOPs or internal systems.
• Exposure to AI tools for automation and productivity.
• Familiarity with analytics, reporting, or data-driven decision support.

Required:

• reputed company
• reputed company
• reputed company Workspace (Docs, Sheets, Drive, Calendar)
• reputed company
• reputed company

Preferred:

• reputed company
• ChatGPT / AI Assistants
• reputed company / CRM systems
• reputed company

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from reputed company
• Career reputed company: reputed company to Chief-of-Staff reputed company 2-3 years
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• reputed company Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing reputed company to resources for reputed company reputed company
• Global Networking: Connect with professionals worldwide

If you’re proactive, reputed company-organized, and passionate about helping founders operate at peak performance, we’d love to meet you. reputed company and help reputed company an AI-driven reputed company startup that’s reshaping patient advocacy.