Experienced Remote Data Entry Clerk – Document Management and Records Administration Specialist at blithequark

Introduction to blithequark and the Role

At blithequark, we are committed to excellence in document management and records administration. As a leader in our industry, we recognize the importance of accurate, efficient, and secure data entry practices. We are seeking an experienced and skilled Remote Data Entry Clerk to join our team, working 100% remotely and contributing to the success of our organization. If you have a passion for detail, a knack for organization, and excellent computer skills, we encourage you to apply for this exciting opportunity.

Job Summary

The Remote Data Entry Clerk will be responsible for creating, receiving, processing, maintaining, retrieving, and retiring shipping records, ensuring the highest level of accuracy and attention to detail. This role requires a strong understanding of filing procedures, electronic document management tools, and software, as well as excellent communication and interpersonal skills. As a key member of our team, you will play a critical role in maintaining the integrity of our records and providing exceptional support to our staff and stakeholders.

Key Responsibilities

• Receive and distribute paper shipping records, electronic data files, and electronic data uploads, ensuring timely and accurate processing.
• Record information in logs and automated tracking systems, utilizing electronic information or record-keeping systems to update, modify, and correct tracking records.
• Scan files, check files in and out, transfer files, retire files, and recycle files, maintaining a high level of organization and attention to detail.
• Research information systems and find aids to identify and locate files, utilizing knowledge of numerical, alphabetical, and chronological sequencing.
• Identify, organize, describe, and label record materials as necessary, ensuring compliance with records policy and filing techniques.
• Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files, and attach bar code labels to them, maintaining accurate and up-to-date records.
• Retrieve files and process them for delivery to requestors, providing exceptional customer service and support.
• Maintain files, including removing duplicate copies of records, preparing substitute closure forms when missing, replacing worn or improperly labeled folders, and redistributing files on the shelves.
• Prepare files for transfer to other units or for retirement to the federal records center, labeling, listing, boxing, and processing them in accordance with established procedures.
• Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats, ensuring accuracy and compliance.
• Perform other duties as assigned, demonstrating flexibility and a willingness to adapt to changing priorities and requirements.

Minimum Qualifications

To be successful in this role, you must possess the following minimum qualifications:

• High school diploma or GED equivalent, demonstrating a strong foundation in basic skills and knowledge.
• 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software, showcasing proficiency in technical skills.
• A valid driver's license, indicating a level of responsibility and reliability.
• Background check is required, ensuring the highest level of integrity and trustworthiness.

Preferred Qualifications

While not required, the following qualifications are highly desirable:

• EPA Records Clerk experience, demonstrating a strong understanding of records management principles and practices.
• Knowledge of filing procedures and techniques, showcasing a high level of organization and attention to detail.
• Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations, demonstrating flexibility and adaptability.

Knowledge, Skills, and Abilities

To excel in this role, you must possess the following knowledge, skills, and abilities:

• A firm grasp of knowledge of numerical, alphabetical, and chronological sequencing, demonstrating a strong understanding of organizational principles.
• Ability to type proficiently, showcasing strong technical skills and attention to detail.
• Ability to work individually and in teams, interacting tactfully with government staff and other stakeholders, demonstrating excellent communication and interpersonal skills.
• Ability to read, write, and speak English, understanding and following procedures, and demonstrating a high level of literacy and comprehension.
• Demonstrated ability to deal simultaneously and calmly with several crises, determining the relative importance of each, and showcasing a high level of emotional intelligence and stress management.
• Demonstrated ability to recognize important users of the service and to accord them priority attention, demonstrating a strong understanding of customer service principles and practices.

Career Growth Opportunities and Learning Benefits

At blithequark, we are committed to the growth and development of our employees. As a Remote Data Entry Clerk, you will have access to a range of training and development opportunities, including:

• On-the-job training and mentorship, providing guidance and support in your role.
• Professional development courses and workshops, enhancing your skills and knowledge in areas such as records management, document management, and electronic document management tools and software.
• Opportunities for advancement, providing a clear path for career progression and growth.

Work Environment and Company Culture

At blithequark, we pride ourselves on our positive and supportive work environment. As a Remote Data Entry Clerk, you will be working 100% remotely, enjoying the flexibility and autonomy that comes with remote work. Our company culture is built on the values of integrity, respect, and excellence, and we are committed to creating a workplace that is inclusive, diverse, and welcoming to all employees.

Compensation, Perks, and Benefits

We offer a competitive compensation package, including a hourly rate of $16.88, as well as a range of perks and benefits, including:

• Comprehensive health insurance, providing peace of mind and financial security.
• Retirement savings plan, helping you plan for your future and achieve your long-term goals.
• Opportunities for professional development and growth, enhancing your skills and knowledge and providing a clear path for career progression.

Conclusion

If you are a motivated and detail-oriented individual with a passion for document management and records administration, we encourage you to apply for this exciting opportunity. As a Remote Data Entry Clerk at blithequark, you will be joining a dynamic and supportive team, working in a positive and inclusive work environment, and enjoying a range of benefits and perks. Don't miss out on this chance to take your career to the next level – apply today!