Experienced Data Entry and General Clerical Professional – Remote Administrative Support Opportunity at blithequark

Introduction to blithequark

blithequark is a premier medical facility dedicated to providing exceptional patient care and personalized services. As a leading cardiology center, we specialize in diagnosing, treating, and preventing a wide range of heart and vascular system diseases, conditions, and issues. Our team of highly skilled physicians, nurses, and staff members are committed to delivering top-notch care and support to our patients. We are now seeking a highly organized and efficient Data Entry/General Clerk to join our team and contribute to our mission of delivering outstanding patient care.

About the Role

As a Data Entry/General Clerk at blithequark, you will play a critical role in ensuring the smooth operation of our administrative functions. This role combines traditional data entry duties with clerical tasks, such as filing, organizing, and maintaining records, as well as providing administrative support to various departments. The ideal candidate will be detail-oriented, capable of multitasking, and able to maintain a high level of accuracy while managing large volumes of information.

Key Responsibilities

• Accurate data entry: Input, update, and maintain data in various systems, including customer records, transaction details, inventory levels, and other business-related information.
• Data validation: Review and verify the accuracy and completeness of entered data. Ensure that data entries are free from errors, typos, and inconsistencies.
• Data updates: Regularly update and amend existing data to ensure information is current and reflects any changes or updates from various departments or clients.
• Data organization: Organize and structure data in a way that it is easily accessible and usable. Implement standardized naming conventions, file organization systems, and regular backups.
• Data reporting: Generate, compile, and provide routine or ad-hoc reports based on the entered data. Assist with data analysis and interpretation when required.
• Filing and document management: Organize and maintain physical or digital filing systems. Ensure all records are stored securely and are easily retrievable. Prepare documents for scanning or digitizing when needed.
• Sorting and processing mail: Manage incoming and outgoing correspondence, including sorting, filing, and ensuring timely delivery of documents. Handle office mail and parcels.
• Recordkeeping: Keep accurate logs of administrative activities, including document tracking, filing, and storage. Monitor records for retention periods and proper disposal.
• Office supplies management: Maintain inventory of office supplies. Track usage and reorder supplies when needed to ensure that the office operates smoothly.
• Answering calls and emails: Provide basic administrative support by answering phone calls or emails, directing inquiries to the appropriate departments, and relaying messages.
• Scheduling and appointments: Assist with scheduling meetings, appointments, and conference calls for managers or teams, ensuring proper coordination and time management.

Additional Administrative Duties

• Document preparation: Prepare, format, and proofread reports, letters, forms, and other business documents for internal or external distribution.
• Data entry projects: Take on special data-related projects or clerical tasks as assigned, ensuring deadlines are met and quality standards are maintained.
• Filing updates and compliance: Ensure that all documents, records, and files are compliant with industry regulations and company policies, particularly regarding confidentiality and privacy standards.

Essential Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• High school diploma or equivalent required. Associate's degree in business administration, office management, or a related field is preferred.
• Prior experience in data entry, general clerical, or administrative support roles is highly preferred. At least 1-2 years of experience in an office environment is ideal.
• Proficient in data entry software: Experience with data management and office software (Excel, Microsoft Office Suite, Google Suite, etc.). Familiarity with CRM or ERP systems is a plus.
• Strong attention to detail: Ability to accurately input data and catch errors or inconsistencies.
• Excellent time management skills: Ability to handle multiple tasks simultaneously and prioritize effectively to meet deadlines.
• Strong communication skills: Ability to interact effectively with coworkers, customers, and management.
• Organizational skills: Exceptional ability to organize and categorize information. Comfortable handling both physical and digital filing systems.
• Problem-solving skills: Ability to identify issues in data and records and take corrective action independently or with minimal supervision.
• Confidentiality: Understands the importance of maintaining confidentiality, especially with sensitive or proprietary data.
• Multitasking: Capable of juggling multiple tasks and responsibilities while maintaining high standards of work quality.

Preferred Qualifications

While not required, the following preferred qualifications will be an asset in this role:

• Certifications in administrative tasks (e.g., Microsoft Office Specialist) or data entry may be beneficial.
• Experience working in a medical or healthcare environment.
• Familiarity with electronic health records (EHRs) or other medical software.

Work Environment

This position is 100% remote, offering flexibility and work-life balance. You will be required to work full-time, part-time, or temporary hours, depending on the needs of the business. The role requires sitting for extended periods, using a computer and keyboard, and the ability to occasionally lift or move office supplies or documents (generally up to 10 lbs).

Benefits and Compensation

blithequark offers a competitive salary based on experience and skill level. You will also be eligible for a range of benefits, including:

• Health and wellness: Health, dental, and vision insurance plans (if applicable).
• Paid time off: Includes vacation days, holidays, and sick leave.
• Retirement benefits: Employer-sponsored 401(k) or pension plan.
• Work-life balance: Flexible work schedules (if applicable), remote work options, and family leave.
• Professional development: Opportunities for training, skill-building, and career advancement.

Career Growth Opportunities

At blithequark, we are committed to the growth and development of our employees. As a Data Entry/General Clerk, you will have opportunities to expand your skill set, take on new challenges, and advance your career. We offer training and development programs, mentorship, and opportunities for advancement within the company.

Company Culture

blithequark is a supportive and collaborative work environment that values teamwork, innovation, and excellence. We are dedicated to providing exceptional patient care and making a positive impact in our community. Our team members are passionate about their work and are committed to delivering high-quality results.

Conclusion

If you are a highly organized and efficient individual with a passion for data entry and administrative support, we encourage you to apply for this exciting opportunity at blithequark. As a Data Entry/General Clerk, you will play a critical role in our team and contribute to the success of our organization. Apply now to join our team and take the first step towards a rewarding and challenging career!