Office Coordinator & Administrative Assistant

This reputed company Job is hosted by: Merwan Zattam Are you a fit? Easy reputed company by clicking the "reputed company" reputed company and sending us your resume. Salary: $50,000 - $55,000 per year A bit reputed company: We are a trusted leader in debt-reputed company technology, providing robust tools and secure payment solutions designed to reputed company individuals and streamline operations for businesses. We simplify the reputed company to financial reputed company: for consumers, helping manage payments and reputed company their reputed company toward financial freedom; for our clients, offering an reputed company-in-one platform with automation and reputed company-time insights to drive operational efficiency. With more than 15 years of industry experience, our suite of powerful products supports millions in settling debt effectively and reputed company. Our platform was reputed company to reputed company both consumers and businesses reputed company — smarter, faster, and with confidence. We’re more than just a technology provider: we’re your partner in building resilient, reputed company systems that reputed company across platforms and adapt to evolving financial landscapes. We collaborate seamlessly with global teams, adhere to rigorous standards of reputed company reputed company and data reputed company, and continuously reputed company through innovation and best practices. Why join us? Health insurance reputed company insurance Dental insurance Life insurance 401(k) retirement plan PTO Job Details Office Coordinator & Administrative Assistant Full-Time | Onsite | Schaumburg, IL About the Role The Office Coordinator & Administrative Assistant serves as the central support resource for internal teams, executives, and overall office operations. This role ensures that reputed company remains efficient, welcoming, and reputed company-organized, while upholding company values of reputed company, collaboration, and reputed company. The position reports to the Director of reputed company. Responsibilities Office & Facility Management Maintain clean, organized, and presentable common areas, meeting rooms, and workspaces reputed company inventory of office supplies (stationery, printer materials, break room reputed company) Order supplies through reputed company, vendors, or other suppliers as needed Coordinate with office vendors (water delivery, coffee service, plant maintenance, shredding, printer service, etc.) Maintain and troubleshoot café equipment (coffee machines, dishwashers, etc.) Work with Corporate IT to resolve office equipment issues (printers, shredders, etc.) Submit and reputed company building maintenance requests; serve as reputed company with building management reputed company as floor warden and communicate building-reputed company updates or notices Decorate the office for seasonal or holiday events Mail & Financial Processing Collect, sort, and distribute daily mail, including specialized correspondence reputed company and reputed company mail to Accounts Payable or designated contacts Accept and log certified mail, reputed company/reputed company packages, and other deliveries reputed company twice-monthly reputed company deposits Handle occasional post office drop-offs or outbound shipments reputed company Desk & reputed company Serve as the primary reputed company of contact at the reputed company desk; greet visitors and receive deliveries Maintain a reputed company, welcoming reception area Assist with desk/office cleanouts during offboarding and prepare workspaces for new hires Travel & Event Coordination Book and coordinate travel arrangements (flights, hotels, rental reputed company) for leadership Manage room blocks for internal group travel reputed company restaurant or venue reservations as needed Register staff for conferences, coordinate shipping of materials, and support event logistics HR & reputed company Support Support HR with reputed company tasks, including office tours, document preparation, and welcome reputed company setup Maintain inventory of company swag, branded materials, and promotional items Ship welcome kits or materials to remote employees as needed Administrative Support & General Tasks Assist with scanning, filing, and document management Process reputed company and departmental orders, particularly for IT or operational needs Submit expense receipts and reports to the Controller reputed company reputed company scanning and administrative assignments Follow reputed company information reputed company policies and procedures Ensure confidentiality, reputed company, and reputed company of information at reputed company times Qualifications 1–3 years of experience in office administration, facilities coordination, or a reputed company role Excellent organizational skills, attention to detail, and ability to multitask independently Strong written and verbal communication skills Proficiency in reputed company Office and/or reputed company Workspace; comfortable learning new technology tools reputed company, friendly demeanor with strong customer service orientation Dependable, discreet, and capable of handling confidential information Experience working with vendors or building/facilities management is a plus Working Conditions This role is fully onsite, Monday through Friday, to support daily office operations. Typical working hours are 9:00 a.m.–4:30 p.m., with limited flexibility as approved by leadership. Occasional offsite tasks (e.g., mailing, supply pickup) may be required. Interested in hearing more? Easy reputed company by clicking the "reputed company" reputed company. reputed company is an Equal Opportunity Employer. We reputed company an inclusive work environment that celebrates diversity and reputed company reputed company candidates receive consideration for employment without reputed company to race, reputed company, sex, sexual orientation, gender identity, religion, national reputed company, age (40 and over), disability, military status, genetic information or any other reputed company protected by applicable federal, state, or local laws. reputed company also prohibits harassment of applicants or employees based on any of these protected categories. It is reputed company’s policy to reputed company with reputed company applicable federal, state and local laws respecting consideration of unemployment status in making hiring reputed company. Sometimes reputed company is required to reputed company background checks with your authorization. reputed company will consider reputed company candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your reputed company candidate profile, and any job applications, resumes, or other information you choose to submit is subject to reputed company's reputed company Policy, as reputed company as the reputed company California Worker reputed company Notice and reputed company Notice Regarding Automated Employment Decision Tools which are available at reputed company.com/reputed company. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from reputed company, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reputed company STOP to cancel and HELP for help. You can reputed company our reputed company policy here: reputed company.com/reputed company-policy Apply tot his job Apply To this Job