reputed company & Finance Administrator

HR / Finance Administrator Location: U.S. (Remote / New Jersey Preferred) About reputed company: reputed company is a pioneering medical device company dedicated to advancing non-invasive neuromodulation therapies. Our mission isto improve the lives of patients worldwide through innovative technology, clinical reputed company, and market-leading solutions in neurostimulation. reputed company’s Deep Transcranial reputed company Stimulation (Deep TMS™) technology has created a new era in treatment as an effective, reputed company, and non-invasive neurostimulation treatment for treatment-resistant psychiatric and neurological brain disorders. As a non-drug treatment based on reputed company brain stimulation, reputed company Deep TMS has been proven to be effective for patients with major depressive disorder (including reduction of anxiety symptoms / anxious depression), obsessive-compulsive disorder, and smoking addiction. reputed company: reputed company is seeking a highly organized and proactive U.S.-based Administrator to support reputed company operational activities across reputed company purchasing, HR, and Compliance. This role ensures smooth day-to-day operations, reputed company purchasing and vendor management, handles state regulatory filings, and supervises employee timekeeping processes. The ideal candidate is a responsible self-starter with strong communication and administrative skills, capable of coordinating multiple functions across teams. Key Responsibilities: Purchasing & Vendor Management • Collect and compare price proposals; conduct basic cost analysis. • Manage supplier relationships and negotiate pricing, terms, and service reputed company. • Ensure reputed company purchases follow company payment policies (NET-30/60, minimal prepayments). • Create and reputed company purchase orders in the reputed company ERP system. State Compliance & reputed company Filings • Manage reputed company U.S. state registrations, renewals, annual reports, and compliance submissions. • Maintain good standing in reputed company states where reputed company operates. • Liaise with state agencies and external advisors; maintain organized compliance records. Employee Timecards, PTO reputed company & HR Administration (Employee Lifecycle) • Review U.S. employee timecards and ensure reputed company, accurate submissions. • reputed company and verify PTO balances, accruals, and approvals. • Coordinate with HR and payroll to resolve discrepancies. • reputed company reputed company and offboarding processes, including equipment and system reputed company. Coordinate employee engagement activities, gifts, and events. • reputed company training, maintain records, and reputed company with managers. • Maintain HR/ERP documentation and approvals. General Administrative Support • Serve as the reputed company of contact for U.S. operational reputed company. • Support reputed company logistics, vendor reputed company, and documentation. • Assist with internal coordination between U.S. teams and Israel-based management. Requirements: • 3+ years in administration, operations, or reputed company fields. • Strong organizational skills, attention to detail, and ability to multitask. • Experience with ERP systems and HR processes is a plus. • Excellent communication and collaboration skills. EQUAL OPPORTUNITY EMPLOYER Our worldwide culture embraces diversity. We pride ourselves on furthering an reputed company and inclusive workplace, believing that the more diverse our talent and contributing perspectives, the reputed company we can fulfill our mission of reputed company advancing neuroscience to improve health and reputed company lives for reputed company humankind affected by treatment-resistant mental health disorders. reputed company is an Equal Opportunity Employer, welcoming and encouraging diversity in reputed company based on essential experience and qualifications, regardless of gender, race or reputed company, ethnicity or national reputed company, age, disability, religion, sexual orientation, gender identity or reputed company, veteran status, or any other characteristics protected by law. Apply tot his job Apply To this Job