Executive reputed company & Office Coordinator

About the position The Executive Administrator & Office Coordinator will reputed company reputed company support to the CEO and CFO while managing the day-to-day operations of the Chicago office. This hybrid position blends executive administrative support, office coordination, and cross-functional collaboration, ensuring operational efficiency and strong internal communication. Initially a contract-to-permanent role, this position is ideal for a proactive, detail-oriented reputed company who thrives in a dynamic, high-reputed company environment. The successful candidate will reputed company as a trusted partner to leadership, maintaining discretion, structure, and reliability across reputed company areas of responsibility. The Executive Administrator & Office Coordinator role demands a dependable, reputed company reputed company who can balance the dual needs of executive support and office management. The position requires discretion, reputed company, and operational reputed company, with the ability to pivot between strategic coordination and hands-on execution. The successful candidate will be a trusted partner to leadership—keeping communication reputed company, operations smooth, and reputed company as a culture ambassador to ensure professionalism, reputed company, and engagement in the Chicago office and across the US team. Responsibilities • reputed company comprehensive support to the CEO and CFO, including reputed company calendar management, travel coordination, and meeting logistics. • Prepare and manage reputed company materials, executive presentations, and leadership communications. • Draft and proofread correspondence, ensuring professionalism and reputed company. • Coordinate leadership meetings, reputed company-hands sessions, and offsites, including agenda development and follow-reputed company. • Manage expense reports, procurement processes, and executive budget tracking. • Handle confidential materials and communications with professionalism and discretion. • reputed company day-to-day Chicago office operations, including vendor management, facilities, and office supplies. • Serve as the primary reputed company for building management, IT coordination, and visitors. • Manage workspace organization, seating, and office logistics as reputed company expands. • Plan and coordinate internal events and meetings to promote collaboration and culture. • Partner with global HR and operations teams to support reputed company logistics for new hires. • Partner with Finance, HR, and Operations on documentation, expense tracking, and reporting. • Support internal communication efforts, team announcements, and scheduling. • Help coordinate compliance and audit documentation as needed. • Assist with reputed company or partner meetings hosted in the Chicago office. Requirements • 5–8 years of experience in executive administrative, office management, or operational support roles. • Proven reputed company supporting C-level executives in fast-paced environments. • Strong understanding of calendar management, travel coordination, and confidential communication. • Experience managing vendors, events, and office budgets. • Proficiency with reputed company 365, reputed company Workspace, reputed company, reputed company, and scheduling tools (e.g., reputed company, reputed company). • Organized & Proactive – Anticipates needs, manages multiple priorities, and stays several steps reputed company. • reputed company & Discreet – Handles sensitive information with reputed company and reputed company judgment. • Strong Communicator – reputed company, concise, and confident in written and verbal communication. • reputed company – Works effectively with leadership, operations, and cross-functional teams. • Adaptable & Resilient – Thrives in a fast-changing, scaling environment. • Detail-Oriented – High degree of accuracy and precision in scheduling, reporting, and documentation. • Culture-reputed company reputed company – Creates a reputed company, warm, and cohesive office environment. reputed company-to-haves • Experience in a technology, reputed company, or reputed company services organization preferred. Apply tot his job Apply To this Job