Administrative Assistant, Ads

<p><b><u>The Role: </u></b></p><p><span>We are seeking an experienced Administrative Assistant to support our executives at Netflix in New York, NY  based in the office on a hybrid schedule. </span></p><p></p><p><span>A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events.  This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.</span></p><p></p><p><b><span>Specific responsibilities include, but are not limited to:</span></b></p><ul><li><p><span>Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally</span></p></li><li><p><span>Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas</span></p></li><li><p><span>Assist with planning team, cross-functional and external offsites and events through coordination with colleagues and peers for flawless logistical execution</span></p></li><li><p><span>Process expense reports</span></p></li><li><p><span>Assist with onboarding new hire tasks for this team</span></p></li><li><p><span>Display professionalism in communication with internal and external partners</span></p></li><li><p><span>Ability to handle special projects and ad hoc requests as needed, e.g. org charts, spreadsheets, etc. </span></p></li><li><p><span>Serves as liaison as directed for executives from other offices, e.g.; deliveries, events, visitor information, meeting support, etc.</span></p></li><li><p><span>Coverage for other leader(s) calendars, travel, expense, and general administrative needs when peers are utilizing time off</span></p></li></ul><p></p><p><b><span>Qualifications:</span></b></p><ul><li><p><span>3+ years as an Executive/Administrative Assistant </span></p></li><li><p><span>Prior experience supporting multiple executives is preferred</span></p></li><li><p><span>Event organization experience</span></p></li><li><p><span>Strong written and verbal communication skills and the ability to multitask</span></p></li><li><p><span>Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel</span></p></li><li><p><span>Ability to be discreet and maintain confidential information</span></p></li><li><p><span>Understanding of how to prioritize and respond accordingly</span></p></li><li><p><span>Team player who operates in a fast-paced, team-oriented setting</span></p></li></ul>