Remote Office/Personal Assistant (Fully Remote)

<div class="benefits"> <div><strong>Benefits:</strong></div> <ul> <li>Flexible schedule</li> <li>Opportunity for advancement</li> </ul> </div> <div class="trix-content"> <div><strong>Job Summary</strong></div><div>We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote.</div><div><br></div><div><strong>Responsibilities </strong></div><ul> <li>Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events.</li> <li>Set reminders to follow up as needed for information, to maintain relationships, etc. </li> <li>Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc.</li> <li>Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets.</li> <li>Track bills using QuickBooks and monitor due dates.</li> <li>Review and pay bills by credit card and ACH from different accounts and save confirmations.</li> <li>Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements.</li> <li>Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly.</li> <li>Communicate with clients, vendors, and agencies via phone and email.</li> <li>Organize information in a spreadsheet and/or Monday board.</li> <li>Save and organize contacts.</li> <li>Open, scan, rename, and digitally organize files in Dropbox.</li> <li>Review incoming scanned mail and flag for urgency and action items.</li> <li>Interface with city and (NY and FL) state agencies such as the  Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed.</li> <li>Book appointments, make reservations and register for events as needed.</li> <li>Send professional emails, follow up on responses, and gather additional information as required.</li> <li>Prepare and complete paperwork, including filling out PDF forms accurately.</li> <li>Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite.</li> </ul><div><strong>Qualifications</strong></div><ul> <li>Strong organizational skills, excellent communication skills, and a good attitude.</li> <li>Knowledge of Mac computers and comfortable using different platforms and tools.</li> <li>Ability to work well independently, handle multiple tasks and prioritize efficiently.</li> <li>Familiarity with basic accounting principles.</li> <li>Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required.</li> </ul> </div> <p>This is a remote position.</p>