**Experienced Administrative Assistant – Customer Engagement – Remote Opportunity at arenaflex**

At arenaflex, we are committed to fostering a collaborative and inclusive work environment that supports the growth and well-being of our employees. As a leading organization in the industry, we strive to create a workplace where diverse perspectives and backgrounds come together to drive innovation and excellence. With a strong focus on customer engagement, we are seeking an experienced Administrative Assistant to join our team and support our King County audit teams. **About arenaflex** arenaflex is a dynamic and forward-thinking organization that is dedicated to delivering exceptional services to our clients. With a presence in multiple locations across the state, we offer a unique opportunity for talented individuals to join our team and contribute to our mission. Our commitment to diversity, equity, and inclusion is at the heart of everything we do, and we strive to create a workplace that is welcoming and inclusive for all employees. **Why Join arenaflex?** We offer a comprehensive package of benefits and perks that support a healthy work-life balance, including: * A flexible schedule and hybrid work environment that allows you to balance work and life * A comprehensive benefits package, including health and wellness benefits, paid vacation, sick leave, and holidays * Opportunities for growth and development, including 80+ hours of training each biennium * Educational and professional certification reimbursements * An agency-wide commitment to diversity, equity, inclusion, and respect in the workplace **Job Summary** We are seeking an experienced Administrative Assistant to support our King County audit teams. The successful candidate will be responsible for providing administrative support to assigned Audit Managers, coordinating personnel administration, and ensuring compliance with policies and procedures. This is a full-time remote position, and the successful candidate will be expected to travel to different offices as necessary. **Key Responsibilities** The following are the key responsibilities of this position: * **Administrative Assistance to assigned Audit Management** + Assist Audit Managers with tasks and projects as delegated and serve as liaison between managers and other staff + Coordinate office operations to ensure efficient use of space, equipment, and personnel + Maintain liaison and coordination between services and technical support in Olympia + Establish, maintain, and serve as contact for office accounts, lease, and equipment maintenance + Maintain office supplies and equipment in compliance with budget and policy guidelines, including purchase authority + Manage an inventory of team-level equipment in accordance with Office policies and team-level procedures + Review and monitor team-level budgets + Purchase card custodian, maintain and reconcile purchase card activity log and credit card statement + Review, reconcile, and act as the custodian for team recognition items which may include assisting with procuring gift cards and/or small recognition gifts * **Human Resource and Payroll Assistance** + Coordinate personnel administration including recruitment and interview scheduling, new hire orientation, and payroll + Review and process staff time summaries, leave slips, and travel vouchers for accuracy, completeness, and in accordance with team-level processes; assist staff in correcting errors; submit to fiscal and maintain file copy + Ensure required documents are sent to human resource and file copy retained + Oversight of travel time review in accordance with team-level processes * **Audit Support and Team Mate** + Assist auditees and citizens with concerns and information inquiries + Maintain audit files (which may include initial set-up); electronic data; and the future audit work files (FAWF) as well as archiving the audit upon completion + Coordinate record retention and destruction + Assist with audit scheduling as needed. Duties may include performing initial client contact, scheduling tentative entrance and exit interviews, sending out pre-audit request lists and updating the schedule as needed + Assist in the management and tracking of outstanding hotline and fraud cases including but not limited to: tracking open cases, informing team management and staff and items need to be considered during case audits, updating activity logs and aiding in communication with citizens, clients, and SAO personnel on the status of open submissions + Assist with the creating of audit engagement letters for open audits and the printing of documents of meetings as needed including entrance and exit conferences + Assist with data input as needed on the team level **Essential Qualifications** To be successful in this role, you will need: * 2+ years of experience in an administrative support role, preferably in a government or public sector organization * Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders * Proficiency in Microsoft Office, including Word, Excel, and Outlook * Ability to maintain confidentiality and handle sensitive information with discretion * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines * Ability to work independently and as part of a team, with a strong commitment to collaboration and teamwork **Preferred Qualifications** While not required, the following qualifications would be an asset: * Experience working in a remote or virtual environment * Familiarity with arenaflex's policies and procedures * Certification in a relevant field, such as human resources or accounting * Experience with data entry and record-keeping systems **Skills and Competencies** To be successful in this role, you will need to demonstrate the following skills and competencies: * Strong analytical and problem-solving skills, with the ability to think critically and creatively * Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders * Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines * Ability to maintain confidentiality and handle sensitive information with discretion * Strong commitment to collaboration and teamwork, with the ability to work effectively in a remote or virtual environment **Career Growth Opportunities and Learning Benefits** arenaflex is committed to the growth and development of our employees. We offer a range of opportunities for professional development, including: * 80+ hours of training each biennium * Educational and professional certification reimbursements * Opportunities for advancement and career growth * A supportive and inclusive work environment that encourages collaboration and teamwork **Work Environment and Company Culture** arenaflex is a dynamic and forward-thinking organization that is dedicated to delivering exceptional services to our clients. We offer a unique work environment that is welcoming and inclusive for all employees, with a strong focus on diversity, equity, and inclusion. Our company culture is built on the principles of collaboration, teamwork, and mutual respect, and we strive to create a workplace that is supportive and inclusive for all employees. **Compensation, Perks, and Benefits** arenaflex offers a comprehensive package of benefits and perks that support a healthy work-life balance, including: * A flexible schedule and hybrid work environment that allows you to balance work and life * A comprehensive benefits package, including health and wellness benefits, paid vacation, sick leave, and holidays * Opportunities for growth and development, including 80+ hours of training each biennium * Educational and professional certification reimbursements * An agency-wide commitment to diversity, equity, inclusion, and respect in the workplace **How to Apply** If you are a motivated and experienced administrative professional who is passionate about customer engagement and committed to delivering exceptional services, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you! **Equal Employment Opportunity** arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees, and we strive to provide equal opportunities for career growth and development. Apply for this job