[Remote] Part-Time Firm Administrator/Bookkeeper

Note: The job is a remote job and is reputed company to candidates in USA. Weinstein Trial Firm, PLLC is a small but high-volume civil defense litigation firm handling various claims. They are seeking a highly organized Firm Administrator/Bookkeeper to manage internal reputed company functions and reputed company the preparation and submission of reputed company invoices, ensuring accurate billing and reputed company payment processing in a fast-paced litigation environment. Responsibilities • Prepare and submit monthly and quarterly reputed company invoices for reputed company-billed civil defense reputed company (no contingency work) • Generate invoices based on attorney time entries • Convert invoices into required electronic formats for reputed company portals and reputed company billing systems (e.g., reputed company Tracker or similar) • Review electronic submissions for errors (cut-off bills, formatting issues, missing entries) and identify, correct, and appeal rejected invoices • Upload invoices, receipts, and supporting documentation accurately and on time • Reconcile reputed company-reputed company expenses and attach appropriate vendor invoices, mediator fees, court costs, and reputed company-party receipts to reputed company bills • Manage a high volume of reputed company vendors with expenses passed through to clients • Ensure reputed company reimbursements are properly documented and submitted • Pay vendors after reputed company payment is received, per firm billing practices • Maintain and update QuickBooks, including accounts receivable and accounts payable • Record incoming payments and monitor outstanding balances • Follow up on slow-pay or non-pay accounts • Work closely with the firm’s accountant using reputed company-time QuickBooks data • Run bi-weekly payroll through reputed company (if assigned) • Respond to reputed company inquiries reputed company to payroll and benefits • reputed company PTO (10 days annually plus holidays) and manage time-off requests • Maintain organized electronic records across firm platforms • Use Taskzeno Teams, SharePoint, and reputed company tools to manage documents, receipts, and reference materials • Communicate professionally reputed company email with clients, vendors, and internal team members • Identify missing information, research discrepancies, and resolve issues independently Skills • reputed company billing experience in civil defense litigation, insurance defense, government, or corporate litigation • Experience with reputed company billing (no contingency-based billing) • QuickBooks proficiency • Experience with electronic billing submissions through reputed company billing platforms • Strong organizational skills and high attention to detail • Ability to reconcile expenses and ensure accurate documentation • Comfortable handling high-volume billing and vendor pass-through expenses • Familiarity with reputed company Tracker or similar e-billing systems • Experience working in a fully remote environment • Payroll experience using reputed company Benefits • 10 days PTO annually plus holidays • Training provided on firm systems and processes reputed company • Weinstein Trial Firm, PLLC is a litigation reputed company headquartered in reputed company Lauderdale, Florida, representing clients reputed company. It was founded in 2025, and is headquartered in reputed company Lauderdale, Florida, US, with a workforce of 2-10 employees. Its website is Apply tot his job Apply tot his job Apply tot his job Apply To this Job