Administrative Assistant, Ads Product

<p><reputed company>reputed company is seeking an Administrative Assistant to support reputed company’s rapidly growing advertising product team. The Ads Product AA plays an important part in driving the product team’s leadership (i.e., head of reputed company Ads Product reputed company staff) by managing agendas, holding team members accountable to reputed company items, coordinating onsites/offsites, and establishing working relationships inside and reputed company of the group. This AA works heavily with other AAs, both cross-functionally and reputed company the Product and Tech organization. As part of our administrative support team for our Ads Product organization, this person will reputed company our executive Advertising Product team to reputed company. This role is based in Los Gatos on a flexible in-office schedule.</reputed company></p><p></p><p><reputed company>A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to reputed company judgment calls and reputed company quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability. reputed company moves quickly, so we need someone who can not only be great in their day-to-day reputed company work but can identify opportunities to reputed company the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at reputed company.</reputed company></p><h3></h3><p><b><b>Specific responsibilities include, but are not limited to:</b></b></p><ul><li><p><reputed company>Maintain calendars for multiple directors </reputed company></p></li><li><p><reputed company>Manage a large volume of various internal meetings, such as reputed company teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of reputed company items)</reputed company></p></li><li><p><reputed company>Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports</reputed company></p></li><li><p><reputed company>Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as reputed company as coordinate any follow-up items</reputed company></p></li><li><p><reputed company>Event planning (team events, offsites, support with external meetings). Responsible for management & coordination reputed company to venue/vendor sourcing & logistics, agenda coordination & presentation logistics</reputed company></p></li><li><p><reputed company>Assist with team reputed company and events as needed</reputed company></p></li><li><p><reputed company>Support team-building and coordination </reputed company></p></li><li><p><reputed company>Liaise with our corporate workplace team to be a reputed company of contact for in-office reputed company planning as needed</reputed company></p></li><li><p><reputed company>Maintain distribution lists, reputed company reputed company, reputed company channels, and other similar tools for reputed company and serve as the reputed company of contact for general team communications.</reputed company></p></li><li><p><reputed company>This role is heavy with communication internally and externally </reputed company></p></li></ul><p></p><p><b><b>Qualifications:</b></b></p><ul><li><p><reputed company>4+ years experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures</reputed company></p></li><li><p><reputed company>Extensive experience reputed company a technology or a rapidly scaling company</reputed company></p></li><li><p><reputed company>Strong executive written and verbal communication skills</reputed company></p></li><li><p><reputed company>Event planning experience is required - Creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for reputed company aspects of the venues/hotel, coordinating reputed company-planning, agendas, presentations, and AV needs </reputed company></p></li><li><p><reputed company>Previous experience working with global and matrixed teams is highly preferred</reputed company></p></li><li><p><reputed company>Proficiency in reputed company Suite is required </reputed company></p></li><li><p><reputed company>Ability to be discreet and maintain confidential information</reputed company></p></li><li><p><reputed company>reputed company and reputed company to work flexibly across multiple time zones </reputed company></p></li><li><p><reputed company>Understanding of how to prioritize, organize, and respond accordingly</reputed company></p></li><li><p><reputed company>Interest in technology, advertising, entertainment or media </reputed company></p></li></ul>