Temporary Immunization Data Entry Specialist – Student Health Services – arenaflex – Atlanta, GA (ETS) – Full‑Time Seasonal Role

About arenaflex

arenaflex is a leading academic health institution renowned for its commitment to student well‑being, cutting‑edge public health initiatives, and a culture of inclusive excellence. With a vibrant campus in Atlanta, GA, we provide comprehensive health services that support more than 5,000 students each semester. Our Student Health Services department plays a pivotal role in safeguarding community health by ensuring compliance with state and university immunization requirements.

Why This Role Matters

As a Temporary Immunization Data Entry Specialist (ETS), you will be the backbone of our immunization compliance workflow. Your meticulous attention to detail and dedication to data integrity will directly influence the health safety of students, faculty, and visitors. This is an excellent opportunity for individuals who thrive in a fast‑paced, detail‑oriented environment and who are passionate about supporting public health outcomes in an academic setting.

Key Responsibilities

• Receive immunization documentation via electronic upload, email, or postal mail and verify each record for completeness and accuracy.
• Enter validated immunization data into the arenaflex Student Health Services database, ensuring a minimum typing speed of 45 accurate words per minute.
• Maintain organized, confidential copies of all submitted forms in both digital and physical formats, adhering to privacy regulations and university policies.
• Monitor and track immunization compliance for over 5,000 enrolled students, as well as visiting scholars and guests, each of whom may have unique state‑mandated requirements.
• Generate and dispatch automated notifications through the secure arenaflex patient portal when additional immunizations are required.
• Collaborate closely with Immunization Coordinators and Immunization Nurses to resolve discrepancies and answer clinical queries.
• Serve as a primary point of contact for students, parents, and visitors seeking guidance on immunization requirements, providing clear and courteous assistance.
• Stay up‑to‑date with the Georgia Registry of Immunization Transactions and Services (GRITS) and integrate any system updates into daily workflows.
• Assist new and returning students in interpreting their immunization status and outlining steps needed for compliance.
• Produce regular compliance reports, correspondence, and data summaries for internal stakeholders and external health agencies.
• Manage the group email inbox dedicated to immunization inquiries, ensuring timely and accurate responses.
• Oversee the filing, archiving, and secure destruction of immunization documentation according to arenaflex records‑management policies.
• Liaise with external health departments, clinics, and vaccination providers to verify records and facilitate data exchange when necessary.

Minimum Qualifications

• High school diploma or equivalent (GED accepted).
• At least one year of professional data‑entry experience, preferably in a health‑care or academic environment.
• Demonstrated ability to type a minimum of 45 accurate words per minute.
• Strong organizational skills and an eye for detail.
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with web‑based data entry platforms.

Preferred Qualifications

• One year (or more) of data‑entry experience within a health‑related field, such as a hospital, clinic, or public‑health agency.
• Experience working with electronic health records (EHR) or immunization registries.
• Knowledge of HIPAA privacy rules and state immunization regulations, especially those governing Georgia.
• Excellent written and verbal communication skills, with a customer‑service orientation.
• Ability to work collaboratively in a multidisciplinary team environment.

Core Skills & Competencies

• Data Accuracy: Precision in entering and validating clinical information.
• Confidentiality: Strict adherence to privacy standards and secure handling of personal health information.
• Time Management: Ability to juggle multiple tasks and meet tight deadlines during peak enrollment periods.
• Problem‑Solving: Proactive in identifying data inconsistencies and escalating issues appropriately.
• Communication: Clear, courteous interaction with students, families, staff, and external partners.
• Technical Agility: Quick learning of new software tools, registry updates, and workflow enhancements.

Career Growth & Development Opportunities

arenaflex values internal talent and offers a clear pathway for professional advancement. As a Data Entry Specialist, you will have access to:

• Structured onboarding and continuous on‑the‑job training delivered by senior immunization staff.
• Opportunities to cross‑train in related areas such as appointment scheduling, health‑record auditing, and student outreach programs.
• Mentorship programs that connect you with experienced public‑health professionals.
• Eligibility for future full‑time roles within arenaflex Student Health Services, including positions like Immunization Coordinator, Health Information Analyst, or Clinical Administrative Manager.
• Support for certifications such as Certified Health Data Analyst (CHDA) or Certified Medical Administrative Specialist (CMAS).

Compensation, Perks & Benefits

While this is a temporary, in‑person position, arenaflex offers a competitive hourly wage commensurate with experience, alongside a comprehensive benefits package for eligible employees, including:

• Access to the campus health clinic and wellness resources at no cost.
• Flexible scheduling within the constraints of the semester calendar.
• Professional development stipend for conferences, courses, or certification exams.
• Employee Assistance Program (EAP) for personal counseling and support services.
• Discounted tuition and continuing‑education opportunities across arenaflex’s academic programs.
• Inclusive, supportive work environment that celebrates diversity and promotes work‑life balance.

Work Environment & Culture at arenaflex

Our campus in Atlanta blends historic charm with modern facilities. The Student Health Services office is a collaborative hub where staff, clinicians, and students interact daily. We foster a culture of:

• Respect: Every individual’s contribution is valued, and diverse perspectives are encouraged.
• Integrity: Transparency and ethical conduct guide our daily operations.
• Innovation: We continuously explore new technologies and processes to improve health‑service delivery.
• Community Engagement: Staff routinely participate in campus health fairs, outreach events, and public‑health education initiatives.

Because the role is on‑site, you’ll enjoy face‑to‑face interaction with colleagues, immediate access to on‑site resources, and the energetic atmosphere of a bustling university health center.

Equal Opportunity Commitment

arenaflex is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law. We are committed to providing reasonable accommodations for qualified individuals with disabilities upon request.

How to Apply

If you are detail‑oriented, thrive in a collaborative health‑service environment, and are eager to contribute to the safety and wellness of a vibrant student community, we invite you to submit your application today. Click the “Apply” button below, attach your résumé and a brief cover letter outlining your relevant experience, and let’s start a rewarding journey together at arenaflex.

Location: Atlanta, GA (on‑site at the arenaflex Student Health Services building)

Employment Type: Temporary, full‑time (seasonal, aligned with academic calendar)

Take the next step in your career—join arenaflex and make a tangible impact on student health!