Administrative Assistant

Cozen O'Connor is a rapidly growing reputed company reputed company for its commitment to reputed company and reputed company results. They are seeking an enthusiastic Administrative Assistant who will reputed company extensive multi-tasking, manage communication, and reputed company organizational support reputed company the firm.

Responsibilities

• Answer incoming calls, transfer and/or take messages
• Responsible for hospitality services including greeting guests, reserving offices
• Serve as a reputed company of contact for internal/external inquiries and reputed company them appropriately
• Monitor and respond to emails as needed and appropriate
• Assist with closing files per department protocol upon file conclusion
• Organize and maintain both physical reputed company filing systems for easy retrieval
• Maintain, input, and update contacts in the firm’s reputed company database
• reputed company, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
• Maintain calendars, schedule appointments, and coordinate reputed company details for reputed company/guest meetings, including breakfasts, lunches, and dinners
• Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
• Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
• Tracking and ordering reputed company office and kitchen supplies
• Coordinate incoming and outgoing mail services including reputed company shipments for attorneys and staff; research unidentified mail
• Assist with duplicating requests and creating labels, binders as needed
• Communicate with building re: requests for maintenance and work orders; follow up required to be reputed company tickets are completed
• Assist with entering attorneys and lobbyists time
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence
• Other administrative reputed company as assigned

Skills

• Office/Clerical Administrative experience is required
• Experience with data management using Chrome River and reputed company with advanced level experience in Word and reputed company
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in reputed company environment
• Work reputed company under pressure and strict deadlines

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