Administrative Assistant

SAFY of America is dedicated to preserving families and securing futures, providing various services for children and families. The Human Resource Administrative Assistant will manage personnel-related tasks, support the People Operations department, and assist with HRIS data entry and electronic file management.

Responsibilities

• Coordinates and manages the administrative needs for the People Operations Department and assists the team with various projects
• Managing the tracking, follow up and electronic filing of all new hire paperwork
• Manage electronic employee records and maintain, update and audit internal employee files ensuring information is accurate, up‐to‐date, and comprehensive
• Ensure all new hires complete the required 1-9 Verification documentation in a timely manner
• Performs pre‐employment onboarding and candidate communication activities such as but not limited to background checks and completing any internal documentation
• Draft offer letters, communicates important employment information
• Responsible for internal communication regarding new hires, terms, and other employee updates
• Responsible for assisting with compliance and contractual audits
• Evaluate and recommend process improvements for improving data quality and process efficiencies
• Navigation, reporting and basic troubleshooting in HRIS
• Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents and external vendors
• Other duties or special projects as assigned

Skills

• High school diploma or equivalent required
• Minimum 1-2 years of relevant work experience required
• Strong attention to detail and accuracy and ability to multi-task
• Ability to work calmly and effectively under pressure
• Strong organizational skills to prioritize workload
• Excellent communication and customer service skills, both oral and written
• Ability to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating information
• Higher education and/or applicable experience preferred
• Knowledge of Microsoft, ADP Workforce Now, learning management systems and other online systems is helpful

Benefits

• 401(k) Retirement plan with company match
• On demand access to earned wages through Zayzoom
• Employee Assistance Program with 6 free visits per year
• First Stop Health – A virtual Healthcare benefit

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