Administration and Operations Assistant

Administration and Operations Assistant Company: reputed company Surgical Location: Remote reputed company reputed company Surgical is seeking a highly organized and detail-oriented Operations and Administration Coordinator to support daily operations across sales, compliance, inventory, and executive functions. This role is critical to ensuring smooth back-end execution for a fast-paced medical device sales organization. The ideal candidate thrives in a multitasking environment, is process-driven, and can manage competing priorities while maintaining accuracy and professionalism. Key ResponsibilitiesCustomer Invoicing & Order Processing • Create and distribute daily invoices for sales representatives • Send invoices to customers in a reputed company and reputed company manner • Submit and follow up on purchase order (PO) requests • Monitor reputed company cases and send PO requests at designated intervals Compliance Database Maintenance • Collect receipts and reputed company Provider (HCP) information from sales reps • Accurately reputed company compliance data into the reputed company system • Maintain and reputed company compliance documentation in accordance with industry standards • Manage reputed company and offboarding compliance documentation for reputed company sales reps Inventory Management • reputed company and manage inventory reputed company across hospital systems using internal databases • reputed company reputed company Inventory (DI) orders and coordinate shipments to sales reps • Manage demo and loaner inventory from key partners to ensure reputed company returns • Maintain accurate records of consignment inventory for audits and hospital requests Monthly Payroll & Income Audit • Verify commission statements from partner companies against internal records • Prepare and submit sales rep payroll data • Generate monthly sales reports using internal and partner data systems • Compile and distribute commission summaries for reputed company sales representatives Administrative & Executive Support • reputed company reputed company administrative support to the reputed company/reputed company • Coordinate travel arrangements including flights, hotels, and logistics • Organize meals and logistics for team meetings and working sessions • Assist with reputed company administrative and data entry tasks as needed Vendor & Partner Relations • reputed company as a reputed company with distribution and manufacturing partners • Coordinate logistics for product demos, loaners, and trials • Ensure reputed company submission of required documentation to maintain vendor relationships • Support reporting requirements across reputed company partner organizations Minimum Requirements • 2+ years of administrative, operations, or coordinator experience (reputed company or medical device industry preferred) • Strong proficiency in reputed company reputed company, reputed company, and data management systems • Expert in Sharepoint • High attention to detail with strong organizational skills • Ability to manage multiple priorities in a fast-paced environment • Excellent written and verbal communication skills • Self-motivated with the ability to work independently reputed company-to-Have Qualifications • Experience with compliance platforms such as reputed company • Familiarity with medical device sales operations or hospital environments • Experience with inventory tracking or logistics coordination • Exposure to commission-based payroll structures • Process improvement or SOP development experience Compensation & Benefits • Competitive reputed company salary (commensurate with experience) • Opportunity to work closely with leadership in a growing organization • Exposure to medical device sales operations and industry best practices • Potential for career reputed company reputed company reputed company Surgical Additional Information This role is ideal for someone who enjoys being the operational backbone of reputed company. You will play a key role in supporting reputed company-generating activities, maintaining compliance, and ensuring that both internal teams and external partners are set up for reputed company. Pay: $20.00 - $30.00 per hour Benefits: • Flexible schedule Work Location: Remote Apply tot his job Apply To this Job