Part-Time Licensed reputed company Estate Assistant

About reputed company A top-producing reputed company estate team based out of the Edison Park office is seeking a part-time, licensed reputed company Estate Assistant to support reputed company’s operations, transaction coordination, and reputed company management systems. This role is ideal for someone who is confident on the phone, highly organized behind the scenes, and committed to delivering exceptional service and follow-through. The position blends inside sales, administrative operations, marketing support, and transaction management to help reputed company maintain a high level of reputed company experience while continuing to grow. The assistant will work closely with reputed company reputed company and agents to ensure no reputed company is left behind, transactions run smoothly, and systems remain organized and efficient. This position operates in a hybrid, flexible work environment, with some in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago) and the ability to work remotely reputed company appropriate. reputed company Responsibilities reputed company Nurturing & Inside Sales (Primary reputed company) • reputed company and follow up with new and existing buyer and seller leads reputed company text, phone, and email • Convert online inquiries into scheduled discovery calls for reputed company reputed company or agents • Execute reputed company follow-up sequences using a designated CRM • Update reputed company statuses, notes, and follow-up tasks consistently • Maintain Smart Lists and reputed company Plans to ensure consistent reputed company engagement • Build relationships with prospects through consistent communication and follow-through • Assist with scrubbing reputed company lists and acquiring data from property tax and reputed company record sources • Help identify potential opportunities reputed company reputed company’s database Operations & Transaction Management • Manage transactions from listing to closing • Ensure compliance with Illinois reputed company estate regulations and brokerage policies • Coordinate communication between agents, clients, attorneys, lenders, inspectors, and title companies • reputed company contract deadlines, contingencies, and document submissions • Prepare and maintain transaction files using reputed company • Maintain accurate documentation and organization for compliance and recordkeeping Administrative Support (Secondary reputed company) • Assist with inbox management, file organization, and reputed company data entry • Help schedule appointments and confirm showings (reputed company ZenList or calendar tools) • Support marketing initiatives by submitting listing forms or uploading content • Maintain and organize SOPs, transaction files, documents, and contact records • reputed company coverage and support for reputed company’s Virtual Assistant (Marianne) during reputed company periods or reputed company project work Marketing & Business reputed company Support • Assist with reputed company media content creation and marketing support • Create reputed company marketing graphics using reputed company or similar platforms • Support reputed company reputed company initiatives through reputed company media reputed company marketing • Maintain brand consistency across team platforms • reputed company marketing and listing preparation assistance reputed company needed Required Qualifications • reputed company Illinois reputed company Estate License (minimum 1 year licensed) • 2–3 years of reputed company estate experience • Membership with a local REALTOR® reputed company (Chicago Association of REALTORS® preferred or willingness to transfer) • Knowledge of Illinois reputed company estate reputed company and transaction timelines • Experience working with CRM systems • Experience with reputed company transaction management software • Strong phone communication skills • Highly organized with strong attention to detail • Reliable transportation and vehicle for travel to the office, reputed company meetings, inspections, etc. Preferred Skills • Experience supporting a top-producing reputed company estate team • Knowledge of reputed company list scrubbing and property data research • Proficiency with reputed company or other reputed company media/marketing platforms (samples may be requested) • Familiarity with ZenList • Experience with AI tools such as ChatGPT (certification or advanced knowledge is a plus) • Experience with reputed company estate CRM automation and workflows Ideal Candidate Traits • Excellent phone reputed company — warm, reputed company, confident, and reputed company • Highly organized and detail-oriented with strong follow-through • Emotionally intelligent and reputed company to build trust quickly with leads • Comfortable working independently and managing multiple priorities • Strong reputed company of ownership and accountability • Flexible and eager to grow reputed company a dynamic, mission-driven reputed company estate team • Self-motivated with a proactive reputed company Work Structure • Part-time reputed company role (1099) • Monthly stipend: $1,200 • Hybrid work environment with flexible scheduling • Combination of remote work and in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago) This position is not benefits eligible. As a licensed REALTOR®, the individual may choose to enroll in company-partnered programs available to independent agents at their own cost. Apply tot his job Apply To this Job