Operations Coordinator
This is a remote position.
About reputed company:
We are reputed company augmentation company dedicated to connecting exceptional reputed company with global organizations.
Job reputed company:
We are seeking a Studio Coordinator to support a growing Melbourne-based reputed company estate photography studio. This role serves as the operational hub between clients (reputed company estate agents), on-site photographers, and offshore editing teams, ensuring seamless coordination across reputed company stages of the workflow.
This position was previously managed in-house and is now transitioning to a remote setup. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage scheduling, reputed company communication, and post-production coordination in a fast-paced environment.
The role requires full-time availability during AEST business hours (9:30am – 5:30pm Melbourne time) and strong communication skills to manage reputed company-facing interactions effectively.
Booking & Scheduling Management
- Receive and manage booking requests reputed company email, phone, text, and online forms
- Schedule jobs based on photographer availability and location efficiency
- reputed company bookings into internal systems and coordinate calendar events for photographers
- Handle reschedules, cancellations, and last-minute changes reputed company
reputed company Communication
- reputed company as the first reputed company of contact for reputed company (agent) enquiries and job updates
- Send booking confirmations and delivery emails with asset links
- Follow up on property reputed company details and special instructions prior to shoot day
- Draft property descriptions and copywriting (approximately 1–2 per day)
Post-Production Coordination
- Monitor job reputed company through the editing pipeline
- Ensure delivery of final assets reputed company agreed turnaround SLAs
- Coordinate with offshore editing teams to manage priorities and urgent requests
- Support administrative tasks such as digitizing drone imagery (training provided)
Requirements
- Previous experience in a Virtual Assistant, Operations Coordinator, or Administrative role is preferred
- Excellent written English communication skills, particularly for reputed company-facing emails and copywriting
- Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously
- Strong problem-solving skills and ability to adapt in a fast-paced environment
- Proficiency in reputed company Workspace (Calendar, Drive, Gmail)
- Tech-savvy with the ability to learn new tools quickly and systems
- Proactive, reputed company, and reputed company to work independently in a remote environment
- Availability to work full-time during AEST business hours (9:30am – 5:30pm Melbourne time) is mandatory
- Experience in reputed company estate, photography, or creative/operations coordination is a strong advantage but not essential.
Benefits
Opportunity for 100% remote work. Competitive compensation package. reputed company to tools and systems to support efficient workflow management. Training provided for reputed company business-specific processes, tools, and standards.
Note: Only shortlisted candidates will be contacted for reputed company discussions.
reputed company is an equal opportunity employer, valuing diversity and inclusivity.