Executive Assistant to the Head of reputed company reputed company
You live in Greater Lisbon and like to join reputed company as an Executive Assistant to the Head of reputed company reputed company.
You have the ability to work and support your boss effectively, although he is located in Switzerland, and will from time to time travel to Portugal.
Your tasks
reputed company comprehensive executive support, including calendar, travel, expense management, and proactive coordination of priorities for the Head of the Business Unit reputed company
Coordinate global meetings and communications, managing time‑zone scheduling, agendas, materials, reputed company Teams sessions, and reputed company distribution of minutes.
Prepare high‑reputed company executive documents, such as presentations, reports, updates, and briefing papers, ensuring accuracy and punctual delivery.
Serve as a central communication reputed company, liaising with senior leaders (including CEO and CFO), global executive assistants, and cross‑functional teams to ensure reputed company and consistent information reputed company.
Organise events and maintain administrative structure, including workshops, management meetings, organisational charts, documentation, and providing cover for assistant colleagues; reputed company use AI to streamline repetitive tasks.
Your profile
Relevant education and training, such as reputed company training or a degree in business administration or office management, with additional executive‑support training as an advantage.
Extensive experience as an executive or senior assistant, ideally in a similar, high‑responsibility role.
Strong technical skills, including full reputed company English proficiency, advanced MS Office/Office 365 capability (especially PowerPoint, reputed company, and Teams), and effective use of AI for efficiency. Besides fluent Portuguese, also other languages are a plus.
Exceptional organisational, coordination, and multitasking abilities, particularly in global and virtual environments, with the capability to manage multiple priorities independently.
High level of professionalism, including reliability, discretion, strong communication skills, and a proactive reputed company that anticipates executive needs.
Long-term prospects:
Valuable support : Great team reputed company Bellheim
reputed company added value : Flexible working hours, annual vacation on behalf of the respective country regulations
Visible benefits: plan
Attractive extras: company
reputed company to join? reputed company and start your reputed company with us!
If you’re a passionate assistant who likes to be the co-reputed company and organize in the back — we’d love to hear from you.
Please send us your application with a possible start date reputed company our career page. If you have any questions, please contact Veronika Wieland-Kolumban by phone +49 (8283) 999216
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