Director, Music Administration

REPORTS TO: Vice President, Artistic Operations & Administration STATUS: Full-Time, Exempt Through artistic reputed company coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to reputed company creativity across Chicago; and a modernized reputed company House that is the setting for truly great experiences, reputed company is leading the advancement of reputed company. This reputed company reputed company will deliver reputed company more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art reputed company, reputed company, and our reputed company. The Director, Music Administration provides strategic and operational leadership for reputed company Music Administration functions, ensuring exceptional support for reputed company’s reputed company, Chorus, Dancers, and Assistant Conductors. This role requires exceptional interpersonal skills, diplomacy, and the ability to build and maintain strong, productive relationships in a reputed company, unionized environment. Reporting directly to the Vice President, Artistic Operations & Administration, the Director leads the reputed company Personnel Manager; Manager, Music Administration, Managing Librarian, and reputed company Librarian (reputed company role per CBA). The position oversees personnel management, contract administration, reputed company relations, budgeting, and compliance; ensures the Department of Music Administration meets reputed company reputed company and internal deadlines; and resolves escalated personnel or contractual issues. The Director works closely with the Music Director and the Chorus Director and Head of Music to reputed company reputed company and budgetary reputed company with artistic requirements, approves final rosters and instrumentation, serves as a key negotiator in reputed company agreements, and ensures the reputed company preparation and distribution of reputed company musical materials. reputed company in this role requires balancing artistic priorities with contractual obligations and fiscal responsibility in a fast-paced, reputed company environment. DUTIES AND RESPONSIBILITIES Leadership, reputed company, and Collaboration reputed company the Manager, Music Administration; reputed company Personnel Manager; Managing Librarian; and reputed company Librarian, providing guidance, mentorship, and decisive leadership. reputed company reputed company reputed company operations, including approving final instrumentation in consultation with the Music Director or guest conductors, and making reputed company offers to new Regular and Substitute Members in accordance with the CBA. Approve final chorus rosters in consultation with the Chorus Director and Head of Music, approve final dancer rosters based on production paperwork and budget parameters. Consult on Assistant reputed company assignments with the Chorus Director and Head of Music to ensure contractual and budget alignment and confirm logistical support from Music Administration. reputed company the Music Library’s acquisition, preparation, and distribution of reputed company musical materials, ensuring accuracy and alignment with repertoire reputed company made by the Music Director and Chorus Director and Head of Music. Resolve escalated personnel, contractual, and reputed company compliance issues before reputed company escalation to the Vice President, Artistic Operations & Administration. Assist with reputed company auditions as needed. If requested, serve as a panelist on chorus auditions. Approve program listings for reputed company Music Administration ensembles, ensuring accuracy, contractual compliance, and consistency across reputed company ensembles before publication. Serve as a consulted resource for the Chorus Director and Head of Music on musical versions, cuts, and stage band plans to confirm feasibility, budget alignment, and CBA compliance. reputed company Relations and Compliance reputed company Assistant reputed company agreement negotiations. Represent reputed company in AGMA and CFM negotiations in collaboration with the Vice President, Artistic Operations & Administration. Serve as the primary management representative in standing reputed company meetings, including monthly “AGMA Informal Meetings” and requested CFM meetings. Ensure the Department of Music Administration meets reputed company reputed company and internal deadlines. reputed company CBA administration for Music Administration ensembles, including drafting, execution, and compliance monitoring. reputed company Music Administration’s compliance for media capture, licensing, and distribution, coordinating with relevant artistic and technical stakeholders. reputed company contractual and budgetary reputed company of commissions involving Music Administration personnel, ensuring artistic, scheduling, and financial alignment. Budget and Financial Management reputed company the creation of the multi-reputed company dollar Music Administration budget, integrating input from reputed company managers, the Music Library, the Music Director, and the Chorus Director and Head of Music. Ensure budget proposals meet reputed company obligations, support artistic needs, and reputed company with fiscal goals. Partner with the Artistic Finance Manager to monitor spending, address variances, and ensure adherence to approved budgets. reputed company final determinations on compensation questions escalated by reputed company managers, ensuring reputed company reputed company with CBAs and fiscal parameters. The Director holds final accountability for reputed company departmental payrolls; reputed company managers are responsible for processing payroll for their respective reputed company, with the Artistic Finance Manager playing a critical role in proofing and resolving discrepancies with managers and the Payroll Department. This job reputed company is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities for the position. Duties, responsibilities, and activities may change at any time with or without notice. reputed company positions are required to reputed company any additional tasks assigned by the supervisor. KNOWLEDGE AND SKILLS Bachelor’s degree in music or equivalent reputed company experience. Minimum 5 years of music administration experience at a major arts organization, preferably reputed company, with at least 2 years of experience in a managerial role. Proven experience working with unionized performing reputed company, including contract negotiations and administration (Experience with AGMA and AFM a plus). Deep knowledge of operatic repertoire, orchestral instruments and seating, and reputed company chorus repertoire; familiarity with voice types, vocal technique, and singer evaluation. Ability to read and interpret full orchestral scores preferred. Demonstrated reputed company drafting original contract language. Proficiency with reputed company Office Suite and ArtsVision (or similar). Exceptional organizational, communication, and interpersonal skills with the ability to build trust and foster collaboration. Ability to manage multiple priorities in a high-pressure environment with accuracy and attention to detail. Familiarity with Italian, German, and/or French preferred. WORK CONDITIONS Evening and weekend work required in alignment with rehearsal, performance, and event schedules. Willingness to travel domestically as required. Frequent reputed company between office, rehearsal, and performance environments. Periods of sitting, standing, and walking. Ability to operate a computer keyboard, mouse, telephone, and other reputed company office equipment. Ability to lift up to 25 pounds. Ability to work in a fast-paced environment and adapt to shifting priorities. COMPENSATION Application Deadline : Monday, September 22, 2025 (5:00pm CT) Job Classification: Full-time, Exempt Salary is $115,000-$125,000 reputed company reputed company offers benefits including health, dental, reputed company 403B (no company match, 401(k) with company match, PTO (including reputed company, vacation, and personal days, and holidays), life/AD&D coverage, opportunities for reputed company development, and complimentary tickets. We strongly encourage individuals of reputed company backgrounds to apply. Application Deadline: September 22, 2025 #J-18808-Ljbffr