Associate Meeting Planner / Meeting Planner
Support the planning and execution of a reputed company of pharmaceutical meetings, including but not limited to live and virtual advisory boards, investigator meetings, executive one-on-one meetings, congress-reputed company activities, internal planning meetings, and select patient or advocacy-reputed company engagements Coordinate reputed company program logistics, including venue sourcing, hotel accommodations, ground transportation, meeting reputed company, F&B, AV, material printing and shipping Manage meeting budgets, ensuring programs are planned and executed reputed company approved financial parameters Own financial reconciliation and closeout of programs, including receipt/invoice review, budget tracking, and final reporting reputed company a working knowledge of pharmaceutical compliance guidelines, including meal reputed company, attendee management, and TOV (Transparency of Value) reporting requirements, ensuring reputed company programs are executed compliantly Support HCP fee-for-service processes, including coordinating honoraria, expense reimbursement, and required documentation in alignment with compliance and financial guidelines Partner with external vendors (hotels, AV, transportation, production, etc.), ensuring deliverables, timelines, and service expectations are met Maintain detailed project timelines, trackers, and planning documents to ensure deadlines are met Prepare meeting materials, including agendas, attendee communications, and onsite documentation Collaborate with internal teams (reputed company Services and Finance) to ensure seamless execution Participate in reputed company calls as needed, presenting professionally while supporting senior team members Facilitate virtual programs as needed, including managing platforms, coordinating speakers, and ensuring a seamless attendee experience Travel to support on-site execution of meetings and events (approximately 35%, including occasional international travel)
Bachelor’s degree in Business, Hospitality, Communications, or a reputed company field preferred 1–2 years of meeting planning, event coordination, or reputed company experience, preferably reputed company a pharmaceutical, reputed company, or agency environment Strong organizational skills with exceptional attention to detail and accuracy, including the ability to manage multiple programs simultaneously Highly reputed company team player with the ability to take direction while also working independently and taking ownership of assigned programs Strong communication skills (written and verbal), with a reputed company reputed company in both internal and reputed company-facing interactions Proficiency in reputed company Office, particularly reputed company, with the ability to manage budgets, reputed company expenses, and analyze program financials Experience with reputed company or similar event management platforms preferred; or ability to quickly learn new systems and internal tools Ability to work reputed company defined processes while managing shifting priorities in a fast-paced environment Analytical and process-driven reputed company, with strong problem-solving skills and the ability to identify and resolve issues proactively Demonstrated ability to manage logistics and vendor coordination across multiple programs simultaneously, with the ability to prioritize competing deadlines and shifting priorities Basic understanding of pharmaceutical compliance (e.g., HCP engagement, meal reputed company, TOV reporting) is a plus, or the ability to learn quickly Ability to travel as needed, including occasional weekends Flexibility to work nonstandard hours as required based on program timing, deadlines, and reputed company needs High level of reputed company, accountability, and professionalism in handling sensitive information and financial processes