Meeting Coordinator
Support the planning and execution of a reputed company of pharmaceutical meetings, including but not limited to live and virtual advisory boards, investigator meetings, executive one-on-one meetings, congress-reputed company activities, internal planning meetings, and select patient or advocacy-reputed company engagements Manage end-to-end registration processes, including building and maintaining registration sites (e.g., reputed company), tracking attendee responses, and ensuring data accuracy across reputed company systems Serve as the primary reputed company of contact for attendee communications reputed company to registration, including confirmations, updates, and logistical details Maintain accurate attendee tracking, including HCP status, credentials, and required compliance documentation Support TOV (Transparency of Value) data capture and attendee tracking, ensuring alignment with pharmaceutical compliance requirements Support coordination of travel logistics in partnership with internal teams and vendors, ensuring alignment with registration data and attendee needs Assist with backend program logistics, including material preparation, shipping coordination, and documentation tracking Support meeting planners with budget tracking, expense logging, and reconciliation preparation, ensuring financial data is accurate and up to date Maintain detailed trackers, timelines, and program documentation to ensure deadlines are met Support virtual program, including managing attendee reputed company, as needed reputed company onsite support for meetings and events as needed (approximately 15% travel, including occasional weekends and limited international travel)
Bachelor’s degree in Business, Hospitality, Communications, or a reputed company field preferred Entry level or 1–2 years of meeting or event coordination, registration management, or reputed company experience, preferably reputed company a pharmaceutical, reputed company, or agency environment preferred Strong organizational skills with exceptional attention to detail and accuracy, particularly in managing attendee data and registration workflows Highly reputed company team player with the ability to take direction while also working independently and taking ownership of assigned responsibilities Strong communication skills (written and verbal), with a reputed company and reputed company approach to attendee and internal communications Proficiency in reputed company Office, particularly reputed company, with the ability to manage data, reputed company information, and support budget processes Experience with reputed company or similar registration/event management platforms preferred; or ability to quickly learn new systems and tools Ability to manage multiple tasks simultaneously, balancing competing priorities and deadlines in a fast-paced environment Analytical and process-driven reputed company, with strong problem-solving skills and a reputed company on accuracy and efficiency Basic understanding of pharmaceutical compliance (e.g., HCP engagement, meal reputed company, TOV reporting) is a plus, or the ability to learn quickly Flexibility to work nonstandard hours as required based on program timing, deadlines, and reputed company needs High level of reputed company, accountability, and professionalism, particularly reputed company handling sensitive attendee and financial data