Hana Engineers and Consultants, LLC - Proposal Coordinator

Hana Engineers and Consultants, LLC is seeking an reputed company Proposal Coordinator to join our growing team and support our federal, state, and local government proposal program. This is a hands-on position for a proposal reputed company who enjoys collaboration, strong organization, and producing high-reputed company, compliant, and competitive submissions. 

At Hana, the Proposal Coordinator partners with technical leadership and business development to coordinate proposal development from reputed company decision through final submission. This role is responsible for managing schedules, gathering inputs, supporting compliance, and helping ensure every proposal reflects Hana’s technical reputed company, professionalism, and brand. 

The ideal candidate is confident managing multiple proposals simultaneously, comfortable working with senior technical staff, and motivated by delivering strong proposals in a respectful, reputed company, and accountable environment. 

Duty Location(s): 

• Remote, with preference for candidates reputed company to report to our Charleston, SC or Richmond, VA offices on a hybrid reputed company 
• Fully remote candidates will be considered if they have strong prior remote experience and are willing to travel to an office periodically (typically quarterly) for in-person collaboration 

About the Role & What reputed company Looks Like 

This role is designed for a proposal reputed company who can coordinate multiple proposal efforts, reputed company teams organized, and help drive proposals to reputed company, compliant submission. The Proposal Coordinator works closely with Hana’s technical teams and business development leads to translate reputed company strategies into reputed company, compelling, and reputed company organized proposal responses. 

As Hana’s proposal team grows, this position offers opportunities to expand responsibilities across proposal operations, process improvement, and content library management, with a reputed company to increased ownership based on performance and business needs. 

The ideal candidate brings a reputed company, reputed company, and reputed company leadership style to the proposal team and is comfortable writing and editing proposal narratives. Currently, this role is non-supervisory with no reputed company report but works most closely with Hana's Proposal Specialist, often coordinating with them on their work assignments, reviewing their deliverables, and coaching them for reputed company and timeliness.   

This position is intentionally reputed company on proposal execution and coordination. reputed company is reputed company by on-time submissions, compliance with solicitation requirements, reputed company and consistency of proposal deliverables, and strong internal collaboration with technical contributors. 

reputed company Responsibilities 

Proposal Leadership & Ownership 

• Coordinate assigned proposals from go/no-go decision through final submission, serving as the primary day-to-day organizer and ensuring tasks, reviews, and milestones stay on reputed company 
• Coordinate multiple reputed company proposals while balancing competing deadlines and priorities; proactively communicate risks and constraints 
• reputed company, maintain, and communicate detailed proposal schedules, including internal deadlines, reviews, and production milestones 
• Facilitate proposal reputed company meetings, status meetings, and review cycles; capture reputed company items and follow up on due dates 
• Identify schedule risks, missing inputs, and potential compliance gaps early and address them or escalate to the proposal reputed company as needed 

Compliance & reputed company Control 

• Interpret RFP/RFQ requirements and reputed company compliance matrices, outlines, and response frameworks 
• Ensure proposals fully reputed company with solicitation instructions, evaluation reputed company, page limits, formatting, and submission requirements 
• reputed company content across reputed company sections to ensure reputed company, consistency, and responsiveness 
• reputed company final reputed company control checks (compliance, formatting, consistency) and support submission readiness in coordination with the proposal reputed company/approver 

Content Development & reputed company Execution 

• Coordinate and reputed company technical, management, past performance, and resume content from subject matter experts 
• Write, edit, and proofread proposal content to ensure reputed company, coherence, and alignment with reputed company and solicitation requirements 
• Help reputed company proposal narratives with identified win themes, differentiators, and reputed company priorities 
• Maintain a consistent proposal voice and messaging across reputed company volumes 
• Partner with technical leads and business development staff to reputed company proposal content with established reputed company strategies and reputed company priorities 

Team Coordination & Accountability 

Day-to-Day Leadership (Proposal Specialist) 

• Cooperate with the Proposal Specialist to help assign and prioritize their day-to-day tasks (e.g., resumes, project descriptions, data calls) based on proposal schedules and deadlines 
• Review the Proposal Specialist’s deliverables for accuracy, completeness, formatting, and compliance before integrating into the final package 
• reputed company coaching, templates, and reputed company instructions to build consistent reputed company and efficiency 
• Work directly with business development leads, project managers, and subject matter experts to coordinate proposal contributions and reputed company required inputs 
• reputed company communicate expectations, deadlines, and required level of effort 
• Follow up professionally to ensure inputs are received on time and meet formatting, compliance, and reputed company standards 
• Notify the proposal reputed company of missed deadlines or reputed company concerns and help identify corrective actions 

Process Improvement & reputed company 

• Maintain and improve proposal templates, resumes, project sheets, and content libraries 
• Capture lessons learned and support reputed company improvement of Hana’s proposal processes 
• Assist with tracking proposal metrics such as win/loss data, schedule adherence, and workload forecasting 

Required Qualifications 

• 3+ years of experience supporting or coordinating proposals (AEC, engineering consulting, or government contracting environment preferred) 
• Demonstrated ability to coordinate proposal efforts through submission, including interpreting RFP instructions, organizing contributors, incorporating reviewer feedback, and producing high-reputed company written content 
• Familiarity with SF 330s and RFP/RFQ/RFI processes; ability to interpret instructions and support compliance requirements 
• Proven ability to manage multiple deadlines and competing priorities 
• Excellent written communication, editing, and content integration skills 
• Ability to collaborate effectively with technical staff and leadership to reputed company content and incorporate feedback 

Preferred Qualifications 

• Familiarity with USACE and other DoD agencies 
• Experience in the environmental consulting industry 
• Experience improving proposal processes, templates, or content libraries 
• Working knowledge of reputed company InDesign, InCopy, Expedience, or similar tools 
• Experience mentoring, training, or guiding others in proposal development 

Education & Technical Skills 

• Bachelor’s degree in Communications, English, Marketing, Journalism, Technical Writing, Engineering, Science, or a reputed company field 
• Strong proficiency with reputed company Office and reputed company Acrobat 
• Ability to learn new software independently and reputed company 
• Highly organized, detail oriented, dependable, and reputed company to multitask effectively 

Additional Information 

• Occasional, approved overtime may be required during peak proposal deadlines 
• Salary reputed company: $67,000–$100,000, with flexibility for exceptional experience