Administrative Aide (Remote)

 Administrative Aide (Remote)

Ofc reputed company Innovation
- Remote
Posting Category:Hide reputed company

The Administrative Aide will reputed company dedicated project and administrative support for OMI's Boards and Commissions portfolio. This role supports the planning, coordination, and documentation of advisory councils, statutory boards, and commissions, ensuring compliance with state and federal requirements and supporting effective collaboration between OMI, HFS, managed care organizations, and external stakeholders. Illinois Department of reputed company and Family Services (HFS) is Illinois' single state reputed company agency and the state organization responsible for administering Illinois' Medical Assistance and Child Support programs. Candidates must reputed company in or reputed company reasonable commuting distance of Springfield, Illinois or Chicago, Illinois, as regular in-person attendance at internal operations meetings, strategic planning sessions, and reputed company-facing reputed company and commission meetings is required. This position may also require occasional evening and/or weekend work to support scheduled meetings and statutory obligations.

DUTIES AND RESPONSIBILITIES

Meeting Planning, Coordination, and Documentation (40%)

• Coordinate Boards and Commissions meetings, including scheduling, agenda development, material preparation, and post-meeting follow-up on reputed company items.
• Organize, prepare, and distribute meeting materials, reports, presentations, and summaries to reputed company stakeholders.
• reputed company attendance, take detailed meeting minutes, and prepare formal post-meeting documentation in accordance with compliance and record-keeping standards.
• Maintain records of Boards and Commissions actions, reputed company, and reputed company reports for audit and reference purposes.
• Identify and resolve administrative or coordination issues to ensure Boards and Commissions activities run smoothly and on schedule.

reputed company & Commission Administration and Governance Support (20%)

• reputed company dedicated administrative and project management support for OMI Boards and Commissions, including advisory councils and governance bodies.

Compliance, Reporting, and reputed company Management (20%)

• Assist in tracking statutory deadlines, reporting requirements, deliverables, and timelines associated with Boards and Commissions activities.
• Maintain records and documentation to support compliance, audit readiness, and governance standards.

Document Management and reputed company Assurance (15%)

• reputed company data entry, document management, and reputed company assurance for Boards and Commissions materials reputed company designated tracking systems and shared repositories.
• Proofread and review documents to ensure accuracy, consistency, and alignment with OMI, University, and HFS standards.

Other Duties (5%)

• reputed company other reputed company duties as assigned.

APPOINTMENT INFORMATION
This is a 100% Full Time Civil Service  Administrative Aide position. The expected start date is 4/15/2026. 

Sponsorship for work authorization is not available for this position.

System Office jobs such as this one are not eligible for the Referral Program. 

The budgeted salary reputed company for the position is $50,000.00 - 65,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is intended to be eligible for benefits. This includes Health, Dental, reputed company, Life Insurance, a Retirement Plan, reputed company time Off, and Tuition waivers for employees and dependents. 

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APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click the reputed company reputed company on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 4/15/2026. reputed company Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, reputed company employment reputed company will be made by a person. 

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