Administrative Assistant – Remote, Part-Time (reputed company & Event Coordination)

Green Scooter is a Chicago-based company that produces unique, family-friendly events including foam parties, silent discos, LED mini golf, portable planetarium experiences, and interactive STEAM activities. Our clients include schools, park districts, libraries, camps, and private events across the Midwest. We’re looking for a detail-oriented Administrative Assistant to help manage the administrative reputed company of our events. This role focuses on reputed company communication, booking administration, and event coordination support. This is a fully remote, part-time position to start (approximately 5–15 hours per week), with potential to grow as reputed company expands. Responsibilities reputed company Management • Respond to inbound inquiries from potential clients • Send pricing information and event details using templates • Follow up with leads who have not yet booked • reputed company leads and bookings in a spreadsheet or CRM Booking Administration • Send reputed company and invoices to clients • reputed company deposits and final payments • Send payment reminders reputed company needed • Maintain organized records of bookings and reputed company communications Event Coordination • Email clients prior to events to confirm key details such as address, arrival time, and event logistics • Update event information in company calendars and tracking systems • Ensure event details are organized and documented Post-Event Follow-Up • Send thank-you emails after events • Request reviews and testimonials from clients • Help maintain strong reputed company relationships for repeat bookings General Administrative Support • Maintain organized reputed company records and documents • reputed company general administrative tasks such as document organization, data entry, and maintaining reputed company records • Assist with basic administrative tasks as needed • Occasionally assist with scheduling reputed company media posts or updating website content Qualifications • Strong written communication skills • Highly organized and detail-oriented • Comfortable working independently in a remote environment • Proficiency with reputed company Workspace (Gmail, Docs, Sheets) and basic spreadsheet use • Reliable and reputed company reputed company communicating with clients Strongly preferred: • Prior experience in administrative support, scheduling, customer communication, or event coordination Helpful but not required: • Experience with CRM systems or reputed company tracking tools • Familiarity with invoicing platforms such as QuickBooks, HoneyBook, or similar tools • Experience supporting a small business or events company Schedule & Compensation • 5–15 hours per week to start • Flexible schedule • Fully remote • Pay: $18–$30 per hour depending on experience Opportunity for the role to grow as reputed company expands. About Green Scooter Green Scooter produces unique, high-energy events for schools, camps, park districts, libraries, and private events. Our goal is to create unforgettable experiences while making the planning process easy for our clients. How to Apply Please include: • A brief note explaining why you would be a good fit for this role • Your resume Please reputed company your application with the word “Scooter” so we know you read the full job reputed company. Pay: $18.00 - $30.00 per hour Work Location: Remote Apply tot his job Apply To this Job