Marketing Coordinator

VHB is seeking a Marketing Coordinator to join their team. This position involves drafting and producing marketing materials while receiving training and mentorship in various marketing activities.

Responsibilities

• Leads and prepares routine proposals and qualification packages with standard oversight from marketing management and/or senior-level marketing team members
• Leads kick-off meetings with guidance from senior marketing staff or management as needed
• Leads and prepares materials for kick-off meetings and standard proposal review processes
• Independently prepares proposal management plans (e.g., outlines, page limits, client technical and administrative requirements, proposal schedule)
• Interprets RFP requirements
• Assigns tasks to kick-off meeting attendees
• Develops proposal and/or technical writing instructions and actions for technical pursuit members with supervision and guidance as needed
• Leads routine check-in proposal meetings
• Coordinates pursuit presentations preparation and rehearsals
• Serves as a strategist and collaborative partner with technical staff
• Works closely with graphic designers, subject matter experts, and other technical staff to produce compliant, on-time, differentiating proposals
• Regularly communicates with subconsultants and tracks subconsultant materials for proposals
• Verifies that proposal submissions adhere to the solicitation requirements (e.g., formatting, content, page count, schedule, costs, deliverables, milestones)
• Verifies compliance with VHB’s branding standards, formats, and template styles
• Evolves and begins to grow skillsets to lead more complex pursuit efforts
• Participates in pursuit strategy and capture planning sessions
• Shadows senior marketers during Super Strategic pursuits
• Provides support as needed

Skills

• 0-3 years of proposal, writing, or marketing experience, preferably in AEC industry
• BA in Marketing, English, Communications, or related discipline
• Excellent verbal, written, and interpersonal communication skills
• Experience using Microsoft Office Suite and Adobe Creative Cloud
• Demonstrated commitment to quality
• Ability to identify and seek needed information/research skills
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers
• Self-motivated, highly organized, and detail oriented
• Persuasive writing techniques
• Ability to adapt to changes with ease
• Demonstrated ability to move projects forward
• Experience assisting or leading proposals preferred
• Involvement in industry affiliations preferred (e.g., SMPS)

Benefits

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

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