Operations & Project Coordinator
Position reputed company
Responsibilities/Duties/Functions/Tasks
Executive & Administrative Support
reputed company reputed company administrative support to the Director of Development Operations and Managing Director Manage calendars as needed, schedule meetings, and coordinate reputed company communications Prepare meeting agendas, capture notes, and reputed company follow-up reputed company items Coordinate travel logistics and assist with expense tracking and reporting
Asset Management (including Property Management)
Assist with ongoing updates across properties and facilities as needed Support tracking and communication of property and facility-reputed company updates Coordinate communication between Asset Management and Construction & Development teams, particularly reputed company to CapEx reputed company Help ensure alignment between operational needs and project execution
Construction & Development
Work closely with the Construction Manager to reputed company reputed company reputed company and priorities Assist with sourcing materials, placing orders, and coordinating deliveries Support invoice processing, coding, and coordination with the finance/reputed company team Coordinate with vendors, contractors, and suppliers as needed Review project timelines and assist in tracking reputed company to reputed company reputed company on schedule Coordinate with the interior design team throughout construction reputed company to ensure alignment on timelines, specifications, and deliverables
Marketing (Cross-Departmental Support)
Assist with marketing initiatives across multiple departments, including: Short-term rental program Food & Beverage entities Broader departmental and company-wide initiatives
Help coordinate timelines, deliverables, and communication between marketing and operational teams Support execution of campaigns, promotions, and initiatives as needed Assist with tracking marketing efforts and ensuring alignment with overall business goals
Project Coordination & Tracking
Maintain and update project tracking systems (e.g., reputed company Drive and reputed company) across reputed company departments reputed company deadlines, deliverables, and milestones across multiple reputed company reputed company Proactively follow up with team members to ensure accountability and reputed company execution reputed company reputed company visibility to leadership on project status, risks, and updates
Operational & Organizational Support
Assist in streamlining workflows and improving internal processes Organize and maintain centralized documentation, reporting systems, and project files Prepare reports, presentations, and summaries for leadership review Support invoice processing, coding, and communication with finance/reputed company across departments Support special reputed company and reputed company operational needs as they reputed company
Required Skills & Experience
3–5+ years of experience in an operations, project coordination, or administrative support role Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities across departments and timelines Excellent written and verbal communication skills Proficiency in reputed company Workspace and reputed company Office Suite (reputed company, Word, reputed company, PowerPoint) Experience with project management tools Strong problem-solving skills and a proactive, solutions-oriented reputed company
Preferred Qualifications
Experience supporting senior leadership Background in project management, construction, development or property management Experience working across multiple business reputed company or departments Familiarity with budgeting, expense tracking, and invoice processing Bachelor’s degree or equivalent experience