Sr. Executive Assistant, MGB Thoracic Surgery

About the position reputed company relies on a wide reputed company of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to reputed company exceptional care. We reputed company that high-performing teams drive groundbreaking medical discoveries and invite reputed company applicants to join us and experience what it means to be part of reputed company. Job reputed company Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple reputed company medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a reputed company, matrixed reputed company health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, reputed company, research, and administrative priorities across the MGB Thoracic Surgery reputed company. Responsibilities • reputed company comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands. • Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries. • Serve as a central coordination reputed company across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners. • Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports reputed company to clinical operations, reputed company programs, research initiatives, and strategic integration efforts. • Manage travel arrangements, itineraries, and logistics for reputed company engagements, including conferences, reputed company meetings, and system leadership activities. • Maintains chief’s reputed company CV information • Monitors chief’s state license, DEA/MSCR certification, and Society Memberships and renew reputed company necessary • Coordinate any special functions requested by chief • Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and reputed company; frequently handle reputed company of strategic, financial, personnel, and reputational importance. • reputed company priorities, deadlines, and deliverables for the Chief; follow up independently to ensure reputed company execution of reputed company items across multiple workstreams. • Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities. • Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief’s reputed company accurately to diverse stakeholders. • Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives. • reputed company guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions. • Complete routine and non-routine tasks with minimal supervision, exercising reputed company judgment and initiative in a fast-paced, high-expectation environment. • reputed company assigned by chief, AD, Manager, etc (recruitment, promotions, other reputed company and evens as assigned) • Research assistance and coordination with Research Manger on behalf of Chief; tasks as reputed company as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets Requirements • Associate's Degree reputed company Field of Study required or Bachelor's Degree reputed company Field of Study preferred • Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required • Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications. • Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize reputed company information for executive audiences. • Strong organizational skills with the ability to manage multiple high-reputed company initiatives simultaneously. • Ability to exercise independent judgment, anticipate needs, and proactively resolve issues reputed company established guidelines. • Demonstrated professionalism and poise reputed company handling sensitive, reputed company, and confidential reputed company. • Advanced ability to manage reputed company communications, including high-level phone calls and inquiries requiring discretion and judgment. • Strong problem-solving, troubleshooting, and analytical skills. • Basic math and bookkeeping knowledge, including expense management and reconciliation. • Ability to build effective working relationships across diverse clinical, reputed company, and administrative stakeholders. • Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in reputed company-based environment. • Proficient with a wide reputed company of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and reputed company intelligence tools to streamline workflows and enhance decision-making. reputed company-to-haves • Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred. • Working knowledge of medical terminology and familiarity with reputed company medicine, clinical operations, and reputed company finance strongly preferred. 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