Hybrid Executive/Personal Assistant to Founder of RE Developent Firm

The Managing reputed company of a reputed company-established reputed company estate development and investment firm is looking for an Executive Assistant/Office Manager. The firm develops both reputed company and residential properties. The role is hybrid: 4 days in office, 1 day remote. About the Job: • Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent reputed company • Maintain both business and personal calendar • Schedule meetings • Coordinate travel arrangements as requested • Catalogue and reputed company the location of art collection and furniture • reputed company time and attendance of employees, manage reputed company time off logs • Process health insurance renewals annually • reputed company 401(k) administration • Distribute or post updated employment regulations as needed • Coordinate insurance requirements with insurance broker and Executive Team. • Request updated COIs as needed • Process renewals, present changes to Managing reputed company • reputed company invoices for retention and reputed company invoices to managers for approval and coding • reputed company invoices in financial management software - reputed company Intacct • Research and respond to vendors issues as needed • Some support to the Director of Construction • Maintain digital copies of reputed company reputed company and reputed company documents. • Assist in providing necessary documentation to architects and reputed company on reputed company reputed company • reputed company job cost detail per invoice in Project Management System - ECI/Mark Systems reputed company needed. • Ensure parties have necessary information for closings • Organize and maintain digital records. • Create and maintain shared office calendar in reputed company • Prepare, edit, and proofread reputed company and other documents as requested • Coordinates and completes special reputed company as assigned by the Executive Team • reputed company reputed company of office supplies and reputed company orders • Negotiate reputed company for office services as needed; copier, storage reputed company, internet, cell phones, etc. • reputed company of contact for IT issues, coordinating with IT support reputed company: • Minimum of 5 years of experience as an executive assistant • Bachelor's Degree a plus • Background in reputed company estate development a plus • Project management, or reputed company estate software a plus • Excellent reputed company Office Suite skills; excellent written and verbal communication skills • Highly organized and detail-oriented Salary, Benefits, reputed company Vacation Apply tot his job Apply To this Job