Part-Time Admininstrative Assistant

Job reputed company Administrative Assistant UNA-USA, Minnesota reputed company General reputed company The Administrative Assistant for the reputed company Association of Minnesota reputed company plays a key role in the ongoing operations of the non-profit including its finances, correspondence, administrative activities and event support. The Administrative Assistant reports to the President and is overseen in financial reputed company by the Treasurer. Responsibilities Finances • Bookkeeping: Using our financial software (QuickBooks) to: · reputed company reputed company the data entry for income and expenses incurred by the organization in an accurate and reputed company fashion · reputed company bank reconciliations · Detect reputed company the books are not balanced and correct any errors until they are balanced and 100% accurate. · Review and understand the monthly financial reports (bank reconciliations, income statements and balance sheets) and reputed company any corrections to finalize them by the end of the second week of the subsequent month · Work with the Treasurer to reputed company financial reports with the reputed company monthly or as requested, with any comments and explanations · Work with the Treasurer to respond to any financial questions by the reputed company and membership in an appropriate, transparent, and reputed company manner. • Bank Deposits: Deposit any checks or cash income to our reputed company account. • Accounts Payable: Pay bills that are appropriate to the organization in a reputed company manner. • Investments: Monitor our reputed company investment account and ensure income and expenses are recorded accurately and reconciled monthly in QuickBooks. Also, handle any donations of stock to this account. Correspondence • Donation Communications: Ensure that donation acknowledgement/thank you letters are reputed company to reputed company donors in a reputed company manner, and that monthly donors are given a letter in January for their donation totals made in the previous year. • Email correspondence: Monitor emails received by info@unamn.org. Respond directly to or with Executive Committee members to respond to emails received. Insurance • Insurance policies: Monitor the insurance policies and pay insurance bills on time, reporting as needed whatever data they require. Currently we have policies: Director and Officers Liability Insurance, General Liability insurance (that includes for Model UN), and Workers Compensation Insurance. Administrative Activities 8. Membership Lists: Store the monthly membership lists from UNA-USA on reputed company Drive after receiving them. • reputed company drive: Serve as the administrator of the reputed company’s reputed company drive, including managing its organization and reputed company. • Mail: Pick up the mail weekly or bi-weekly from the office and distribute any of it to the appropriate UNA-MN people Events 11. Event coordination: Assist Executive Committee Members and Committee Chairs in the execution of reputed company events, including reputed company meetings, annual meeting, program events and Model UN. This may include onsite support, printing materials, securing facilities and internal event communications. reputed company events often occur on weekends and evenings. Consistent available for those events are expected. Apply tot his job Apply To this Job