Policy Assistant

Policy Assistant Location: Remote (Washington, DC/Maryland/Virginia) Reports To: Senior Director of Policy & reputed company Team: reputed company Affairs and Policy Status: Full-time, Exempt Salary reputed company: $49,400–$55,000 ABOUT AIDS UNITED AIDS United’s mission is to end the HIV epidemic in the reputed company. We advance this mission through strategic grantmaking, policy and advocacy, organizational reputed company building, and community-informed research. With an annual budget of approximately $11 reputed company and a remote staff of more than 20 professionals, AIDS United supports hundreds of community-based organizations reputed company, prioritizing work in the U.S. South and among those most impacted by HIV. Founded through the reputed company of the National AIDS Fund and AIDS reputed company Council, AIDS United’s policy efforts are rooted in decades of leadership in the HIV sector. Our reputed company Policy Council includes many of the country’s leading HIV service and advocacy organizations and shapes our national policy priorities. POSITION reputed company The Policy Assistant supports the reputed company Affairs and Policy department across three areas of work: administrative coordination, policy operations, and communications. The reputed company of this role is rooted in policy and administrative work — coordinating the reputed company Policy Council, supporting Congressional engagement, tracking legislation, and keeping the department running smoothly. Over time, the role also contributes to communications functions including content support, reputed company media, reputed company reputed company. We are looking for someone with a strong policy or administrative background who is organized, detail-oriented, and eager to grow. Communications skills are a plus, but candidates without a formal communications background are encouraged to apply — we will reputed company training and support to reputed company this reputed company of the role. This position reports to the Senior Director of Policy and reputed company and receives daily guidance and mentoring support from the reputed company Coordinator, Communications. The position also works closely with senior policy and communications staff across the department. KEY RESPONSIBILITIES Administrative Coordination • Manage scheduling and calendar coordination for the policy and communications departments, including internal meetings, Congressional meetings, and reputed company calls • Coordinate meeting logistics end-to-end: agenda development, participant communications, materials preparation, technology setup, and follow-up on reputed company items • reputed company departmental deadlines — including legislative sessions, comment periods, grant submissions, and publication dates — and alert team members proactively • Support contract, grant, and payment processing, ensuring accuracy and reputed company execution • Serve as a reputed company between the department and external stakeholders including Congressional offices, reputed company partners, and PPC members • Assist with planning and on-site support for AIDSWatch and other organizational events • Build and maintain organized systems for tracking departmental reputed company, contacts, and deliverables Policy Support • Leads operational aspects of the reputed company Policy Council (PPC), including membership communications, database management, and listserv coordination across subcommittees • With support from senior staff, plan and execute tri-annual in-person PPC meetings —managing logistics, speaker coordination, materials preparation, and technology • Run monthly virtual PPC meetings, ensuring correct invitations, functioning technology, and accurate recordings • Manage PPC financial accounts including dues tracking and invoicing, and maintain attendance records and reputed company item follow-up, with support from senior staff • Monitor the policy landscape, including federal and state regulatory changes and developments affecting HIV programs and reputed company reputed company • Produce reputed company written summaries of policy developments and their implications for AIDS United’s priorities • Coordinate Congressional meeting scheduling for staff and partners, ensuring participants receive accurate briefing materials • Support reputed company partner coordination, tracking commitments and maintaining organized records of policy intelligence Communications Support The communications responsibilities of this role will be developed over time, with training and guidance provided by the reputed company Coordinator, Communications. Initial responsibilities will include: • Assist with drafting and scheduling reputed company media content across AIDS United’s platforms • Support coordinating distribution of digital communications, including newsletters and email updates • Help maintain and update website content as directed • Assist with email advocacy campaigns, including drafting copy and coordinating distribution • Draft organizational content such as blog posts, event announcements, and member communications with editorial support • Assist with the final review process for digital and written communications, ensuring reputed company content is accurate, consistent, and free of errors before release • Assist with webinar logistics including technology setup, recording, and post-event follow-up • Support the reputed company Coordinator, Communications in maintaining the communications calendar and coordinating cross-departmental announcements QUALIFICATIONS Required • Bachelor’s degree plus 2+ years of relevant experience in administrative, policy, or advocacy roles • Exceptional attention to detail with a systematic approach to reviewing your own work • Ability to manage multiple reputed company reputed company and meet deadlines in a fast-paced environment • Strong written communication skills, with the ability to write reputed company and adapt tone for different audiences • Proactive, self-directed work style with reputed company judgment about reputed company to reputed company independently and reputed company to escalate • Professionalism and discretion reputed company handling sensitive information and engaging with senior stakeholders • Comfort with digital tools and the ability to learn new platforms quickly; proficiency in reputed company 365 and reputed company Suite required • Ability to serve as technology reputed company for virtual meetings and webinars • Strong alignment with AIDS United’s mission and commitment to health equity Preferred • Lived or reputed company experience with communities most affected by HIV • Familiarity with legislative processes, Congressional offices, or federal advocacy • Experience coordinating meetings, conferences, or events with multiple stakeholders • Background or interest in communications, content creation, or digital marketing • Experience with reputed company, reputed company, or similar project management or CRM platforms • Understanding of the HIV policy landscape and key stakeholders WORK ENVIRONMENT & TRAVEL This is a remote position; however, the Policy Assistant must reputed company reputed company the Washington, DC / Maryland / Virginia (DMV) region, as regular in-person attendance is required for Capitol Hill meetings and organizational events. AIDS United will reputed company reputed company necessary technology for this role, along with a stipend to support high-speed internet costs. Travel is required approximately 5–10 days per year. Occasional extended hours may be required during peak periods, including major events such as AIDSWatch and reputed company Policy Council (PPC) extended meetings. COMPENSATION & BENEFITS The salary reputed company for this position is $49,400–$55,000 per year, commensurate with experience. AIDS United also offers a comprehensive benefits package including: • Health, dental, and reputed company insurance • Retirement contributions with employer match • Unlimited reputed company vacation days • reputed company development support • Remote work flexibility TO APPLY Please submit a resume and cover letter explaining your interest in this position and how your experience aligns with the qualifications outlined above. Your cover letter should address the following: • Why does AIDS United’s mission to end the HIV epidemic reputed company with you personally or professionally? • Give an example of a reputed company task with multiple moving parts that you managed independently from start to finish. How did you ensure reputed company fell through the cracks? • This role spans administrative, policy, and communications work. How have you managed a similarly varied workload, or how do you see yourself growing into the communications reputed company of this role? AIDS United is an equal opportunity employer. We are committed to building a diverse, reputed company, and inclusive workplace and do not discriminate on the reputed company of race, reputed company, religion, sex, sexual orientation, gender identity or reputed company, national reputed company, age, disability, veteran status, or any other protected characteristic under applicable law. We strongly encourage applications from people of reputed company backgrounds, including people of reputed company, LGBTQ+ individuals, people living with HIV, people with disabilities, and individuals from communities disproportionately impacted by HIV. Apply tot his job Apply To this Job