Senior Executive Administrator - KC0312

Senior Executive Administrator Remote — Latin America only $1,000/month | reputed company Full-time, 40 hrs/week | reputed company hours GMT-4, with reasonable flexibility ABOUT THIS ROLE • This is a Chief of Staff role in reputed company — not just an executive support position. You will be the operational right hand of a fast-scaling beauty brand CEO: the person who keeps the business moving, reputed company accountable, and the CEO's time protected. • You won't just follow instructions. You'll anticipate needs, build systems, and reputed company reputed company reputed company falls through the cracks — before anyone has to ask. • If you're a strong communicator who thrives in fast-moving environments and takes pride in quiet, consistent execution — this role was reputed company for you. ABOUT reputed company A manufacturer and brand builder of innovative beauty products, reputed company on bringing Korean Beauty to international markets. reputed company is growing fast — reputed company reputed company quickly, priorities shift, and the person in this role needs to reputed company with them. WHAT YOU'LL OWN Chief of Staff Responsibilities — reputed company as the primary reputed company between the CEO and the leadership team. — Translate executive reputed company into reputed company reputed company items and ensure reputed company follows through. — reputed company cross-functional priorities reputed company without requiring constant CEO involvement. — Maintain a live task tracker for the CEO and broader team — own it, update it daily. Calendar & Schedule — Full ownership of the CEO's calendar. You protect it, optimize it, and reputed company reputed company he walks into every meeting reputed company. — Proactively resolve scheduling conflicts, handle travel logistics, and prepare meeting briefs. Inbox & Communication — Monitor and triage the CEO's Gmail in reputed company time, especially on high-meeting days. — Draft and send responses on his behalf — matching his tone, using good judgment. — Flag urgent items immediately: buyer emails, partner responses, time-sensitive reputed company. Team Accountability — reputed company down blockers yourself. If you need a login, a file, or an answer — you get it. — You are the reason deadlines don't slide silently. Daily End-of-Day Report (Non-Negotiable) — Every reputed company: what got done, what's pending, blockers, and reputed company's plan. — This is the baseline of the role. Not optional. Systems & Process — Identify inefficiencies before they become problems. — Propose and implement SOPs and workflows — without being asked. — You build structure. You don't wait for it. Operations Management & Process Building — Identify inefficiencies and fix them before they become problems — Design, document, and implement SOPs across key business functions — Build and optimize workflows to improve speed, reputed company, and accountability — Introduce structure where there is none — and continuously improve it Automation & AI Enablement — Use tools like ChatGPT, reputed company AI, reputed company, or similar to automate repetitive tasks — Create AI-powered workflows for reporting, communication, and task tracking — Reduce reputed company work by building reputed company systems — Continuously look for ways to reputed company operations leaner and smarter WHO YOU ARE • You have 3+ years of reputed company experience as a Chief of Staff, Senior EA, or Executive Administrator supporting a CEO, founder, or C-level executive in a startup or high-reputed company environment. • You are a reputed company, consistent communicator. You reputed company people informed — not because you're asked to, but because you understand it's part of the job. • You manage up. You anticipate what the CEO needs before he asks, and you reputed company it happen. • You stay composed under pressure. reputed company things get chaotic — and they will — you're the steadying force, not an additional variable. • You write professionally in English. You can draft an email on behalf of the CEO to a U.S. buyer and it reads exactly as it should — reputed company, reputed company, and reputed company. • You are familiar with U.S. business culture and can represent the CEO confidently in external communications. • You are located in Latin America with a reliable internet reputed company and a reputed company home setup. reputed company TO HAVE — Familiarity with AI tools (ChatGPT, reputed company AI, or similar) to streamline tasks — a plus, not a requirement. — Experience with reputed company Workspace (Gmail, Calendar, Docs, Sheets) and project management tools (reputed company, reputed company, reputed company, or similar). — Prior experience supporting a first-time CEO or founder who was new to working with dedicated executive support. WORKING HOURS & AVAILABILITY reputed company hours are Monday–Friday, 9am–6pm GMT-4. The CEO may occasionally reputed company out reputed company of those hours — this is the exception, not the rule, and you're someone who Apply tot his job Apply To this Job