Executive Assistant to Trial Attorney (remote/work from home)

We are seeking a high-level Executive Assistant to support a busy trial attorney who manages a large litigation practice and a team of 20+ lawyers. This is not a traditional administrative role—it is a role requiring someone exceptionally organized, proactive, and detail-oriented. Core Responsibilities Inbox & Communication Management • Manage and triage a high-volume email inbox • Identify action items, prioritize urgency, and route tasks appropriately • Draft responses and occasionally communicate with clients and opposing counsel on the attorney’s behalf • Ensure timely and organized communication across all matters Task & Follow-Up Management (“Chasing Down Balls”) • Track dozens of active matters simultaneously • Follow up regularly with attorneys, staff, and clients to ensure tasks are completed • Maintain visibility over: • Case progress • Outstanding assignments • Settlement, discovery, and filing workflows • Proactively flag issues before they become problems Calendar & Deadline Management • Ensure all critical litigation deadlines are tracked and met • Maintain awareness of upcoming obligations and keep the attorney on schedule Case & Document Management • Assist with intake and opening of new matters • Track key litigation events (discovery, settlements, dismissals, etc.) • Ensure documents are properly handled and routed Settlement & Billing Support • Track settlement progress and follow up on check requests and closing steps • Assist with time tracking and billing organization to ensure accuracy Internal Coordination • Follow up with associates, paralegals, and staff on assignments • Help ensure work is progressing and deadlines are met • Assist with managing the attorney’s availability and priorities Firm Culture We run a friendly, team-oriented operation. We genuinely care about the people who work here, and you will quickly find that this is not a typical law firm environment. Everyone is valued, and we prioritize working with people who take ownership and support each other. This is a remote role, but we host firm social events and there may be occasional, limited in-person needs in Los Angeles. Why This Role Is Unique You will work directly with a trial attorney in a high-impact role focused on execution, follow-up, and organization. This position is critical to helping a busy litigation practice run smoothly by keeping tasks moving and ensuring accountability across the team. How to Apply Please submit: • Your resume • References • A brief explanation of 1)Your experience managing high-volume workflow, 2) A time you successfully handled multiple competing priorities Pay: $90,000.00 - $115,000.00 per year Benefits: • 401(k) • Dental insurance • Health insurance • Paid time off • Vision insurance Work Location: Remote Apply tot his job Apply To this Job