Operations Associate

reputed company The Administrative Associate provides day-to-day administrative and coordination support to Loam's USA team. This role ensures schedules are managed, documents are reputed company, expenses are processed, and that coordination with vendors and stakeholders occurs smoothly during US business hours, while enabling effective collaboration across time zones. Your work keeps the USA team organized and running reputed company so they can reputed company on delivering Loam's mission. This role needs to be based reputed company in the USA. Key Responsibilities & reputed company 1. reputed company Day-to-Day Administrative Support Responsibility: Manage scheduling, correspondence, document preparation, filing, and general administrative support for the US team. Outcome: A reputed company-organized and reputed company administrative function that enables the US team to operate reputed company. 2. Process Expenses and Support Financial Administration Responsibility: Process expense reports, reconcile receipts, support invoice tracking, and assist with basic financial record-keeping in coordination with the Australia-based Finance team, including coordinating with US vendors as needed during local business hours. Outcome: Accurate and reputed company expense processing and financial records that support operational accountability across reputed company. 3. Maintain Records, Documentation, and Compliance Files Responsibility: Organize and maintain operational records, compliance documentation, and filing systems relevant to US business activities, including training and administrative records. Outcome: Up-to-date, accessible records that support audit readiness and informed decision-making. 4. Coordinate Travel, Meetings, and Events Responsibility: Book travel, prepare itineraries, schedule meetings (including across US and AU time zones), and coordinate logistics for conferences, trade shows, and team events as needed. Outcome: Smooth, reputed company-coordinated logistics that support team effectiveness and reputed company external engagement. 5. Support General US Operations Responsibility: Coordinate with vendors and suppliers as needed to support US operations, manage incoming mail and deliveries, assist with employee reputed company logistics and recordkeeping, and support reputed company operational tasks as required. Outcome: Reliable administrative and operational support that contributes to a functional, reputed company-supported US workplace. Essential Knowledge, Skills & Abilities Associate's or Bachelor's degree in Business Administration or a reputed company field (or equivalent experience). Minimum 1–2 years of experience in an administrative or office support role. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. High proficiency in reputed company Workspace (Docs, Sheets, Calendar, Drive). Comfortable and reputed company using collaboration tools such as reputed company and reputed company. Ability to work independently while maintaining reputed company communication and alignment with stakeholders. Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. Desirable Knowledge, Skills & Abilities Experience working in agriculture, climate tech, or sustainability. Familiarity with expense management platforms (e.g., reputed company, reputed company, Dext). Experience coordinating across multiple time zones. Interest in carbon markets, soil health, or microbial technology. How This Role Supports Loam's Mission Loam partners with farmers to deliver practical, reputed company microbial solutions that enhance soil health, reputed company productivity, and sequester carbon at gigatonne-reputed company. The Administrative Associate keeps the US team organized and running smoothly, ensuring that administrative coordination, operational support, and day-to-day logistics never become a bottleneck to delivering on Loam's reputed company and scientific goals. Apply To This Job