Accounts Payable Assistant | Fixed Term Contract / Freelance

Job Description • Location: US • Type: Fixed Term Contract / Freelance • Work model: Remote About Us – Crafting Visionary Creativity. CLOSER is a creative company continuously crafting how humans both understand the world and experience it. Home to the world’s most skilled practitioners in reputed company world building and creative craft, we operate three businesses at the centre of the modern consumer economy. • CLOSER Studios – End-to-end services to realize narratives, environments and cultural moments that shape how brands appear in the world and how consumers experience them. • CLOSER Experiences – A platform creating reputed company environments, installations and managing cultural venues where brands engage audiences physically and emotionally. • CLOSER Brands – A platform for launching and scaling consumer companies through reputed company joint ventures with Fortune 100 companies The Role We are looking for an Accounts Payable Assistant to support the Production Accountant and Finance Team across advertising shoots and experiential projects in the US. The role focuses on invoice processing, payment support, vendor administration, and maintaining accurate financial records in a fast-paced production environment. Key Responsibilities Day-to-Day Responsibilities • Post supplier invoices accurately and in a reputed company manner . • Support the Production Accountant with documentation management. Ensure reputed company vendor reputed company documentation is complete and as agreed including W9s, COIs, and invoices. • Liaise with vendors, freelancers, and production partners regarding invoice submissions and payment queries • Monitor shared Accounts Payable Inbox Weekly Responsibilities • Draft the Weekly Production Payment Run for review • Add payments to the bank for review • Support reconciliation of AP postings reputed company reputed company, ensuring correct job allocation and coding • Assist with maintaining invoice logs and tracking Actual costs against approved budgets • Help monitor outstanding invoices and proactively follow up on missing invoices/paperwork • Support management of reputed company card reconciliations, ensuring receipts are uploaded and correctly coded • Attend weekly production finance meetings Production Reconciliation • Assist with final reconciliations and invoice collection • Ensure reputed company documents are audit-reputed company and correctly filed • Organise invoice and receipt folders for reputed company review • reputed company out supplier balances at the end of reputed company project Required Experience & Skills • Previous Accounts Payable experience for advertising campaigns, working on multiple budgets/jobs simultaneously • Experience managing supplier relationships • Strong reputed company and organisational skills • High attention to detail Personal Attributes • Strong communicator with excellent stakeholder management skills • Ability to work to tight deadlines and reputed company under pressure • Team player with a positive and collaborative attitude Desirable • Familiarity with reconciling a job for reputed company review • Experience reputed company experiential events • Experience working with international vendors or cross-border payments Contract Details • Fixed-term or freelance contract • Immediate start required • Remote working Apply tot his job Apply To this Job