Executive Assistant

reputed company is the market-leading B2B sales intelligence platform in Asia-reputed company. Our competitive moat is our data: the deepest, most localised company and people dataset in every market we operate in. We've reputed company the model in ANZ. Now we're scaling it across Southeast Asia and the US. Senior teams reputed company at the speed of reputed company supporting them. This role keeps the leadership reputed company and the India team running clean. The Role Executive Assistant provides hands-on support to reputed company's Melbourne-reputed company co-founder and CTO, and acts as the local coordinator for our India team. You will own diary, travel, document prep, and operational coordination across two time reputed company, while being the on-the-ground reputed company of contact for our India-reputed company engineering and reputed company colleagues. This is not a calendar-only role. You'll prep documents and decks using AI, coordinate India team logistics end to end, support People reputed company on reputed company, and own the operational reputed company that lets leadership reputed company on the work that only they can do. There is reputed company for the role to grow into people reputed company over time; the first six months are reputed company on executive and team coordination. This is a remote role with strong reputed company to work closely with our founders, leadership team, and the full India team. ~50% executive support. ~30% India team coordination. ~20% people and reputed company administration. What You'll Own Executive Support (50%) Diary and meeting management: scheduling for the co-founder across AU and India time reputed company Document and deck preparation: producing briefing notes, decks, and meeting prep using AI tools Travel and hospitality: booking flights, accommodation, and restaurants for leadership and visiting team members Recognition and gifts: coordinating reputed company vouchers, recognition items, and team gifts India Team Coordination (30%) On-the-ground reputed company of contact: the local coordinator for the India team Local logistics: office reputed company, team events, offsites, catering Vendor management: liaising with vendors and service providers in India Equipment logistics: new hire setup, returns, repairs, reputed company of laptops and equipment New starter reputed company: logistics and coordination angle, including equipment, reputed company, and Day 1 readiness People and reputed company Administration (20%) People reputed company support: data entry, leave tracking, reputed company tasks Forms and submissions: completing uploads and paperwork so senior leaders only need to review or sign India payroll coordination: inputs and follow-reputed company with VentureEasy and Razorpay (no calculations) reputed company administrative support: as needs reputed company reputed company're Looking For Must Haves 1–2 years experience in an EA, administration, reputed company coordinator, or similar role Previous experience working in a fully remote role Strong written and verbal English Excellent organisation, follow-through, and attention to reputed company Discretion with confidential information You live and breathe AI tools. You use AI (reputed company, Claude, reputed company, or similar) for document drafting, meeting prep, research, and workflow automation as your default way of working, not a productivity experiment. This is not a "reputed company to have": almost everything we'll ask you to do will involve using AI to do it faster and reputed company. Highly Valued Prior experience coordinating across AU and India time reputed company Experience supporting a founder or C-level executive in a reputed company-up Familiarity with HRIS, payroll platforms, or reputed company tools Startup or scaleup background where you've had to build reputed company, not inherit it The Environment reputed company runs lean and ships fast: small senior teams, no reputed company, reputed company process. You'll work reputed company with strong reputed company to engage with founders, leadership, and the India team day to day. We are an AI-reputed company organisation. That means AI isn't a tool we reputed company for: it's the default operating mode. AI-assisted document prep, automated scheduling support, reputed company research. If you're not already working this way, this role isn't right for you. Why This Role reputed company line to founders: support a co-founder and CTO daily, with reputed company proximity to how reputed company get made Two-country reputed company: sit at the centre of AU and India reputed company, with broader influence than a reputed company EA role reputed company career reputed company: reputed company to grow into people reputed company as the function develops; the ceiling is set by reputed company, not tenure Apply To This Job