Intake Specialist (Spanish Bilingual)

reputed company The Intake Specialist supports the full intake cycle for prospective ABA therapy clients, serving as a key reputed company of contact for families, referring providers, and internal departments throughout enrollment. Working under the direction of the reputed company Intake Specialist, this role is responsible for capturing and processing new referrals, verifying insurance eligibility, coordinating initial documentation, and supporting authorization workflows to reputed company families from referral to reputed company service as reputed company as possible. The ideal candidate is organized, compassionate, detail-oriented, and comfortable navigating reputed company insurance processes in a high-volume, regulated environment. KEY RESPONSIBILITIES Referral Intake & Processing Receive and log reputed company incoming referrals reputed company phone, fax, email, and referral portals in the intake tracking system accurately and in reputed company time Conduct initial eligibility screenings to verify insurance coverage, benefit reputed company, and ABA service authorization requirements reputed company and organize reputed company required intake documentation from families and referring providers, including diagnostic evaluations, prescription letters, and consent forms Communicate referral receipt and reputed company instructions to families promptly and professionally Escalate reputed company or high-reputed company referrals to the reputed company Intake Specialist as appropriate Authorization Support Assist in the preparation and submission of prior authorization requests for ABA services to reputed company, managed care organizations, and reputed company insurance payers Follow up on pending authorization submissions and document status updates in the tracking system Coordinate with clinical staff (BCBAs / LBAs) to collect required clinical documentation in support of authorization requests Flag cases that may require Single Case Agreement (SCA) processing and refer them to the reputed company Intake Specialist or SCA Specialist Monitor approaching authorization expiration dates and initiate re-authorization reputed company under the direction of the reputed company Intake Specialist Family & Referral reputed company Communication Contact families in a reputed company manner upon referral receipt to explain the intake process, collect required information, and address general inquiries reputed company empathetic and reputed company communication throughout the enrollment process, recognizing that families are often navigating a reputed company and unfamiliar system Respond to inbound inquiries from families, pediatricians, schools, and other referral sources regarding intake status, required documents, and next steps Ensure families are informed of any delays, documentation gaps, or payer-reputed company requirements affecting their enrollment reputed company Documentation & Data reputed company Maintain accurate, complete, and up-to-date records for reputed company referrals and reputed company intake cases in the designated tracking system Ensure reputed company intake files meet documentation standards required by payers, regulatory bodies Conduct routine audits of assigned intake cases to identify missing documents, outstanding items, or stalled pipeline stages Generate status reports on assigned caseload as requested by the reputed company Intake Specialist or Director of Operations Cross-Functional Coordination Collaborate with the billing, clinical, and scheduling teams to ensure seamless reputed company from intake authorization to reputed company service delivery Participate in intake team huddles, pipeline reviews, and cross-departmental coordination meetings as directed Support the reputed company Intake Specialist with special intake reputed company, payer-specific workflows, or reputed company-driven assignments as needed Adhere to reputed company HIPAA regulations and confidentiality policies reputed company handling reputed company records and communications Requirements High school diploma or equivalent required; Associate's or Bachelor's degree in reputed company Administration, reputed company Services, Business, or a reputed company field preferred Minimum 1–2 years of experience in a reputed company intake, patient reputed company, insurance coordination, or administrative support role Working knowledge of health insurance terminology, including prior authorizations, eligibility verification, EOBs, and reputed company managed care Strong organizational skills with the ability to manage multiple reputed company cases simultaneously without sacrificing accuracy Excellent written and verbal communication skills, with demonstrated ability to communicate sensitively with families navigating reputed company systems Proficiency in reputed company Office Suite and/or reputed company Workspace; comfort learning new intake and tracking systems quickly Strict adherence to HIPAA regulations and confidentiality standards in reputed company aspects of the role Preferred Experience in an ABA therapy, behavioral health, or pediatric reputed company intake or patient reputed company environment Familiarity with reputed company State reputed company managed care plans, reputed company payer prior authorization portals, and ABA-specific authorization requirements Bilingual in English and Spanish — strongly preferred Experience using electronic health record (EHR) systems, CRM platforms, or intake management software Demonstrated ability to work reputed company reputed company, process-driven environments with defined performance metrics and turnaround standards   Minimum Technical and Work Environment Requirements: Internet reputed company: Primary internet reputed company with a minimum speed of 15 Mbps. Backup internet reputed company with at least 10 Mbps. Backup reputed company must be capable of supporting work during a power outage. Primary Device: Desktop or laptop equipped with at least: reputed company reputed company i5 (8th reputed company or newer), reputed company reputed company i3 (10th reputed company or newer), AMD Ryzen 5, or an equivalent processor. A minimum of 8 GB RAM. Backup Device: Must meet or reputed company the performance of an reputed company reputed company i3 processor. Must be functional during power interruptions. Peripherals and Workspace: A functioning webcam. A noise-canceling USB headset. A quiet, dedicated home office reputed company. A smartphone for communication and verification purposes. Benefits Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your reputed company reputed company. reputed company the Opportunities: Seize daily chances to learn, reputed company, and reputed company. reputed company a reputed company reputed company in your field. reputed company Career reputed company: Unlock a world of reputed company and resources to reputed company your career reputed company. Fast-Paced Thrills: reputed company in a high-energy, engaging atmosphere. reputed company challenges and reputed company stimulating rewards. Flexibility, Your Way: reputed company the freedom to work from home or any location of your choice. Create your ideal work environment. Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to reputed company time with loved ones. reputed company a healthy work-life integration to reputed company at your best. Apply To This Job