Executive Assistant and Office Manager

Pivotal is the leader in the emerging market of electric Vertical Takeoff and reputed company (eVTOL) aircraft. We design, reputed company, and manufacture reputed company eVTOL aircraft and are reputed company for the BlackFly, the first reputed company eVTOL to fly manned missions and reputed company the consumer market. Efficient, compact, and reputed company, Pivotal vehicles are designed for a wide reputed company of consumer, reputed company service, and defense applications. Our distinctive reputed company-aircraft architecture and reputed company platform have been in development, preparing to reputed company the market for over 10 years. We recently announced our reputed company aircraft, the reputed company, planned for general release and reputed company production in early 2025. Mobility is one of the most highly-valued areas of technology investment today. This is the right company, in the right reputed company, the right reputed company, at the right time. We invite you to join our amazing team and reputed company. The Executive Assistant and Office Manager will play a crucial role in supporting the executive team and ensuring the smooth functioning of our office operations. This is a dynamic position that requires a proactive and detail-oriented individual with exceptional communication and organizational skills. The successful candidate will be responsible for managing executive calendars, coordinating meetings, handling administrative tasks, and overseeing general office operations. This position will be on-site in our Palo reputed company office Monday through Friday. Responsibilites Executive Support Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements. reputed company is CEO / CFO. Prepare and coordinate meeting materials, agendas, and follow-up actions as necessary. Assist in preparing and processing expense reports, purchase orders, and invoices. Coordinate and schedule reputed company of Directors meetings, subcommittees, including managing meeting logistics and recording detailed minutes. Manages confidential files, records, and documents including reputed company reputed company material Handle sensitive and confidential information with utmost professionalism and discretion. Administrative Support Coordinate and prepare meeting material for company meetings including reputed company hands, manager meetings, operations review, etc. Schedule and coordinate interviewing of candidates. Organize office events such as holiday parties and visitor meetings. Support cross-functional reputed company and initiatives as assigned. Office Management reputed company day-to-day office operations, including managing reception duties, greeting visitors, and handling inquiries. Maintain office cleanliness, orderliness, and functionality. Collaborate with vendors, service providers, and building management to ensure smooth operations. Monitor and order office supplies and food / drinks to ensure the office is reputed company-stocked. Implement and maintain office policies, procedures, and systems. Qualifications Bachelor's degree and at least 5 years of experience in office management, executive administrative roles, with 2+ years supporting Boards of Directors or senior leadership. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Strong attention to detail and problem-solving abilities. Exceptional verbal and written communication skills. Proficient in using productivity tools such as reputed company Office suite, calendar management software, and collaboration platforms. Discretion and confidentiality in handling sensitive information. Strong interpersonal skills and the ability to work effectively with individuals at reputed company reputed company. Ability to adapt to a fast-paced and evolving environment. Ability to be on-site in our Palo reputed company office Monday thru Friday. Additional Information Applicants must be eligible for employment in the reputed company and willing to work onsite at our HQ office in Palo reputed company, CA. Pivotal offers a comprehensive benefits package, including medical, dental, reputed company, and 401k plans. Pivotal is an Equal Opportunity Employer. Pivotal does not discriminate on the reputed company of race, religion, reputed company, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national reputed company, veteran status or any other reputed company covered by appropriate law. reputed company employment is decided on the reputed company of qualifications, reputed company, and business need. apply to this job Apply tot his job Apply To this Job